Telephone Systems Nvq

2372 Words10 Pages
1.1-Describe the different features of telephone systems and how to use them Telephone systems have many different features this allows us to handle and manage calls in a professional manner. * Call holding- When you put the person on the other end of the line on hold a lot of people do this if they become occupied and need to carry out another task , this could occur because of various different things such as . Looking for a candidates details or information, asking your colleague vital information in relation to something a candidate is asking your or simply because you need to transferring a call. * Call waiting- Makes you aware that someone is trying to get through to you, this will be obvious when your phone flashes red at the…show more content…
It also allows us to have the opportunity of interacting with each other which always reflects a positive outburst. There are different job roles in the office and it’s important that everyone knows what they are doing and fixating on their priorities so it doesn’t become striving to distinguish who does what. 1.9 Describe how to follow organisational procedures when making a telephone call. When I’m making a phone call I think it’s good to follow organisational procedures as it gets you in routine of what to say, usually I will start by introducing myself “ good morning / afternoon , my name is La’Toya .. “ Then I would state which company I am calling from and ask the candidate / client if they have time to talk “I am calling from a company called Caleeda, Is this a good time to talk at the moment”. If the candidate says yes then I would continue and tell them what the call is regarding then have all the questions ready that I need to ask…show more content…
Sharing information with people about someone’s date of birth could affect their confidentiality as your feeding information of someone’s identity. Also making others aware of someone’s bank pin will affect security as others could then gain access to money that isn’t theirs. To prevent these things from occurring it is vital that only 2 people maximum within the company have availability to access these personal details /
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