A. An agenda’s importance is to keep track of any meetings proceedings, hence sending the agenda prior to the meeting give a chance for people to have a look and be prepared for it. It is also important to have the structure of the meeting to know the type of meeting they are attending and the proper code of conduct. B. The following characteristic shows the efficiency and effectiveness of a meeting: a.
The facilitator or meeting organizer must prepare a well-constructed agenda by knowing its components and the steps in writing an effective agenda. How to prapare prior to a meeting - 1- Clarify the purpose of the meeting. If you can't figure out what you need to accomplish, you shouldn't be calling a meeting. 2 - Prepare an agenda with the focus stated in a single sentence at the top. If someone else is preparing the agenda, contact him or her to add your topics.
The chairperson is responsible for making sure that the meeting has been planned, organised efficiently, that company meeting procedures are followed. The chairperson starts the meeting, welcomes new attendees and receive apologies for absences, states the objective of the meeting and each item, ensures that minutes are recorded. The role and responsibilities of the chairperson keeps to the agenda, set out time limits if any, encourages new attendees to speak and voice their opinion, is prepared to mention delicate issues and
The Agenda can provide focus and be used as a checklist to ensure that all points have been covered. How to prepare prior to a meeting There are many points to consider when planning an effective meeting but beforehand it would be worthwhile taking a moment to consider what type of meeting you will have, whilst deciding which points to factor in. If the meeting is going to brief and regular, you may decide not to include as many factors as you would for a big meeting. Below are various points for consideration, some of which have been taken and expanded on from “The Strategy of Meetings by George Kieffer”. 1988 by WARNER BOOKS, INC. Reprinted by permission of Simon & Schuster, Inc. Before the meetings: - Be sure you're clear on the stated goal, be sure all meeting participants are clear on the stated goal (email or provide everybody with a copy of a detailed and clear agenda and any other relevant background information or written documents).
This should be also during formal Team Meetings and Staff supervision meetings. Communication with the Service Users/ Clients should be also regular and as a Senior Staff Member I should be approachable to my Clients in the most effective and relevant method which suits each Individual. This methods must be identified in Clients Care Plans - so that all Staff Members are aware of the most convenient and effective method in which to communicate with each Service User. Evidence of Effective Communication may be: • Minutes of meetings ( team and service user, review meetings etc) • Care plans • Individual Supervision Meetings • Compliance with legal requirements and audit reports from CQC • Memos, emails and traditional letters to outside agencies. How to Analyse the barriers and challenges to communication within my own job role: To analyse the barriers and challenges
1. As a reviewer, conducting the meeting, I’ve learned that listening to the jobholder’s own views on the performance is very important. Manager’s/reviewer’s approach to the rest of the meeting is determined by what he or she learns in this part of the meeting. Therefore, it’s important that the reviewer should adopt an open, non-judgemental stance and actively listen to what the jobholder is saying. Where the jobholder is not offering specific causes for underperformance, the manager should be alert to certain cues which might suggest what the causes are.
Word count: 2,313 Why is the initial consultation so important? What factors will an ethical therapist cover at this time? Within this essay I will both describe and discus the importance of an initial consultation, the information that should be gained from carrying out a consultation as well as what a therapist should consider and any problems that they may face during an initial consultation. The first thing any therapist should consider before even meeting the client for the first time to carry out an initial consultation is their environment and appearance. Just the same as any other situation first impressions at this point are vitally important.
You want to improve the functioning of the project team. Which of the techniques below would not likely improve the effectiveness and efficiency of the project team? (Points : 5) Keep all team members informed and communicating. Create a code of conduct for all team members. Hold face-to-face meetings whenever possible.
You should arrange for a formal meeting to be held without unreasonable delay after a grievance is received. Employees have a statutory right to be accompanied at the meeting by a trade union representative or colleague. All parties should make reasonable efforts to attend the meeting. Employees should be allowed to explain their grievance and how they think it should be resolved. Consideration should be given to adjourning the meeting for any further investigation that may be necessary.
2.2 Explain how to prioritise requests All requests need to be dealt with in a timely and efficient manner. All attendees must also be notified of any change requests to be sure they are convenient. 2.3 Explain the purpose of prioritising requests Purpose of prioritising requests is to make sure that all relevant people are informed of changes before the appointment take places. 2.4 Explain the purpose of trying to balance the needs of all those involved 2.5 Explain the purpose of communicating changes to those affected 2.6 Explain the purpose of keeping a diary system up to date 2.7 Describe the different types of problems that may occur when new requests are made and solutions to these problems 2.8 Explain the purpose of following security and confidentiality procedures when using a diary