1.3 Describe the purpose of obtaining relevant information about requested diary entries and changes The purpose of obtaining relevant information about changes to diary entries is to ensure that people have the correct information for a meeting such as time and location. It is also necessary to ensure that the changes do not affect any other appointments in the diary. Outcome 2: Understand how to use a diary system 2.1 Describe the types of information needed for diary entries In order to put an entry in the diary you should be aware of who the appointment is for, where the appointment is and the time of the appointment 2.2 Explain how to prioritise requests Appointments need to be prioritised in order of importance. In the care industry you may receive a requested for an urgent safeguarding meeting which would have priority of a lac review. 2.3 Explain the purpose of prioritising requests Purpose of prioritising requests is to ensure that all relevant people are informed of changes before the appointment is due to take place.
At the time of recording the information all clarifications can be made for accuracy.The records should be signed, dated and legible for other users to access easily. 2.2 Describe practices that ensure security when storing and accessing information. The practices that ensure security when storing and accessing
These are the usual agreed ways of working in my organisation. It will be crucial to record and report any difficulties to the office so this information can be shared with others on a need to know basis Be able to deal with emergencies encountered after gaining entry If the carer finds themselves in an emergency situation after gaining entry then depending on the type of emergency then they should contact the appropriate emergency
Unit 208 – Use a diary system Outcome 1: Understand a diary system 1.1 Explain the purpose of using a diary system A: Time is very important and it can be utilised in a very efficient way by maintaining a diary system. The efficient planning and organisation of my own time and other people’s is an effective and highly important responsibility to undertake. It can ensure that no appointments are missed, deadlines are met and you generally know where people will be if you need to contact them urgently. Reminders can be set and meetings arranged without actually speaking with someone to organise it. The diary can be used on the computer on G-mail or Outlook or on a hand held device.
Below you will find detailed information that describes how we will manage each of these concerns. Project Schedule Accuracy Our project development structure depends on the details contained within the Project Schedule which is why we need to assure that the schedule is as accurate as possible at all times, that there are control measurements in place to monitor and manage changes to the schedule and that our project activities, processes, and phases are defined within the schedule and have an estimated time frame for completion as accurate as possible. As we all know projects are susceptible to confront changes which make it difficult sometime for Project Managers to estimate or predict an exact time frame for a particular activity or task. Also, we know how this can be of difficulty especially when we have activities that are dependent upon another in order to be executed. Each of them has their own dependencies and
Following these guidelines, procedures and codes of practice allow everyone to be treated equally and help prevent or solve any issues that arise in the work place. Planning and priority of my work is fundamental as without a plan I would not have a clear idea of what needs to be done, affecting my time management and causing disturbance to others who are depending on my work. With a plan such as a ‘to do list’ I am able to work effectively and efficiently knowing approximately what I am doing to guarantee anything of high importance can be processed immediately. As a result, if I am asked to take on more work I can check my plan and give a realistic answer. Agreeing to realistic targets and being honest with the amount of work I am able to handle allows me to manage my work flow accordingly ensuring targets are realistic to achieve.
Human service workers need to be prepared for all situations, and have feedback on how well their programs are working. Typically, the next step in the program planning process is to evaluate the program. It is necessary to have a program evaluation because it brings the results to light. In order to meet the well defined goals and objectives of program planning, it is essential for human service programs to have feedback on the effectiveness of the services they are providing so they can continue to satisfy their consumers. Program evaluation is needed so workers can remove anything from their program that was not needed, or add more attention to another direction of the program.
Generic, which means relating to teaching and Specific, relating to the specialist area, in this case Counselling. Gravells (2011:15) reminds us that it is important to remember that these change regularly, hence an essential aspect of Continuous Professional Development (CPD) is to ensure that we are up to date with the current requirements. This can be done though membership of a professional body, both a Generic ‘Teaching’ one and a specific ‘Counselling’ one. In addition, subscribing to appropriate media, newspapers or email news groups, as well as belonging to relevant networks, are all ways of keeping up with changes. Your organisation will have their own requirements and codes, and these will include statutory requirements.
BHP must ensure that these appraisals are held accordingly and in-line with the Performance Management Policy & Procedures. Review all feedback processes/documents and relevant KPI’s to ensure that they are current and in-line with the Position Descriptions. BHP should also review and provide to all employees Position descriptions and ensure that the documents are up to date and correct at the time of review. Ensure that all reward systems are appropriate for the position. A just and fair reward system will alleviate any discrimination between employers and employees alike.
1.5: Describe ways of planning work to meet agreed deadlines To meet agreed deadlines I should make a list of work that needs to be done together with any required dates for completion and prioritise the order that I will need to undertake the work. I should plan ahead so I complete as much work, as efficiently as I can. 1.6: Explain the purpose of keeping other people informed about progress It is important to keep other people informed about my progress of work because if I am having problems to meet my