Unit 208 Use a diary system Outcome 1: Understand a diary system 1.1 Explain the purpose of using a diary system A diary system is used to ensure organisation and structure within an organisation. The diary system allows for meetings and various appointments to planned and at a glance you are able to see what is going on for any given day. This ensures the smooth running of business. 1.2 Describe different types of diary systems There are two types of diary systems. 1 – Paper based – This can be your diary and wall calendar.
In relation to your current business environment (or one that you are familiar with), identify at least two different types of information technology that may be used when completing work tasks. • Spreadsheets, such as Excel - Used for storing and analysing numerical data, predominantly used for accounting, reviewing profit and loss margins (P&L). • Word Processing, such as Word - Used to preparing written documents such as business letters, or reports. • Presentation Software, such as PowerPoint - Used to present information to large groups of people to either inform and/or educate. • Information Exchange (emails), such as Microsoft Outlook.
Unit 4 For unit 4 i will be writing about understanding how to prepare business documents for use within the working enviroment. There is many types of documents that are produced and used across every working enviroment and have there own way of being produced as some companies have set house styles that gives them a kind of brand feel to their documents and looks more official as all the documents follow the same font style, size and logo and even paper used throughout all types of documents that they might produce. Here is the following Documents that may be produced within a school: Minutes: Minutes also known as notes are a type of written or recorded record that is tend to be written during meetings and hearings. During these meetings, a receptionist or typist would take notes on subjects that they might be asked to record and then takes the information gathered from the meeting and starts to use a siving technique where they read through all the notes gathered and sorts out what information is related to what they've been asked to record and what is not needed and then begins to type it up onto a word document so that the notes that are important are shown. Once this information is typed up, it is then handed to everyone that has attended so that they can use the information for their work.
Similarly, pupil records may be stored by class, and then by pupil surname, which enables teachers and support staff to view or add to the individual records. In addition, documents (such as application forms for after school clubs, or medical leave forms) which need to be readily to hand for members of staff and/or customers to fill out may be stored in a filing cabinet equipped with labels on the outside of the drawers. This means that they can be easily located and given out as and when required. The second method, that of storing information electronically, is used for a wide range of documents and data. It allows a large amount of information to be stored without using up the often limited office space.
3. Dialogue for communication in this case we have to create form about request question or support from that mean we can use same pattern for e-mail or letter to communicate with employee and other people in organization, That dialogue we have to prepare in 2 ways that internal dialogue to communicate with people in their department or in organization and external dialogue for communicate with other company or government. 4. The multigenerational It could effect to organization depend on how your manage each generation because each
|Learning objective |Place in Assessment | |1.1 Identify different types of information technology that may be used for work tasks |Question 1 Page 1 | |1.2 Outline the benefits of using information technology for work tasks |Question 2 Page 1 | 1. In relation to your current business environment (or one that you are familiar with), identify at least two different types of information technology that may be used when completing work tasks. [1.1] From my point of view, the most used ones in my activity are Microsoft Word and email. Microsoft Word is giving the possibility to create and edit documents needed in day-by-day activity, like addresses, reports, business letters, contracts, so on. Email is the next one used often in communication between parties; even if you send or you receive emails, it gives the
Unit three: Principles of managing information and producing documents Assessment Section 1 – Understand the purpose of information technology in a business environment 1. In relation to your current business environment (or one that you are familiar with), identify at least two different types of information technology that may be used when completing work tasks. • Computer software including word processing, database, spreadsheets, and presentation programmes. • Communications such as emails, text messaging and fax 2. What are the benefits to businesses (and others) of using information technology for doing work tasks?
Business Communications - Homework Task There are various types of information that are both used by and created by organisations all of which have their own purpose such as informing employees of internal activities or stakeholders of developments within the organisation. You have been placed in charge of improving communication of a large company in the city of London and have been asked to study a competitor in order to facilitate this. Using one of the companies from the list below think about the types of information that they produce why they may produce it and where they will get the information from. It is important that you look at all aspects to get a whole view on the communications the business uses and why. Companies you may wish to consider: * BP * Thorpe Park * Ford
Unit 347 – Using Email Our main method of communication at First B2B is emailing. We have our own personal First B2B email, which is used more for communicating with colleagues, people within the building or the main reception. We also have the support and project portals in which we use to keep our clients up to date with support cases and projects that they are involved in. When composing an email it is important to consider the text format so the font, text size, and colour. Using different colours, sizes and fonts is useful to highlight sections of text or single words, for instance, I quite often use italics if I am quoting something/ someone or if I am forwarding an email.
The way you stand up or sit down all convey a message to the person you are communicating with. * Written Written communication is by sending Email or letter, Good written communication essential for business purposes, and written communication can be edited and amend many times before it is communicated to the person to whom the communication is intended. * Visual Visual communication is using