Unit 4222-209 Handle information in health and social care Settings Outcome 1 Understand the need for secure handling of information in Health and social care settings 1. Identify the legislation that relates to the recording, storage and sharing of information in health and social care The right to confidentiality is guaranteed by the Data Protection Act 1998. The Data protection Act 1998 sets out eight principles which are in essence a code of good practice for processing personal data. The data must be • Fairly and lawfully processed • Processed for limited purposes • Adequate, relevant and not excessive • Accurate • Not kept for longer than necessary • Processed in accordance with the data subject’s rights • Kept secure • Not transferred to countries without adequate protection Your workplace policies and procedures will be based around those principles. The Human Rights Act 1998 details the right to a private life.
Information that is written in records must have a date, time of entry and the name who has written the information. All information about individual patient’s must be completed on every working shift. Staff members have the responsibility to ensure patient’s records are stored securely and kept confidential at all times. When written records are not in use they must be stored in a locked filing cabinet in a locked office. If patient’s records, information about patient’s or accident forms are located on computers then staff must maintain the security of this information by making sure computers are logged off properly and locked when not in use and change their individual passwords regularly.
Unit 9 Promote Good Practice in Handling Information in Health and Social Care Settings 1.1 Identify legislation and codes of practice that relate to handling information in health and social care. Human Rights Act Freedom of Information Act Data Protection Act CQC Essential Standards Company Policies and Procedures No Secrets Equality Act 1.2 Summarise the main points of legal requirements and codes of practice for handling information in health and social care. The Data protection Act provides the legal requirements that should be adhered to in relation to storing information relating to an individual. The main points: Personal data must be processed fairly and lawfully. Personal data must only be obtained for the specific purpose and purpose given.
The data is set out in 8 principles Personal Data must protect fairly and lawfully, obtained for specific purpose and purpose given, all personal data must have accurate and kept up to date, must not be kept longer then it should, should be kept secure at all times all data must not be transferred to any other country outside the European Economic Area without adequate protection. Explain how legal requirements and codes of practice inform practice in handling information. The main points of legal requirements and codes of practice for handling information is that the data should be handled fairly and lawfully, accurate,kept secure,processed in accordance with the data subject's rights. 2) Understand good practice in handling information in social care settings. 2.1) Explain how to maintain records that are up to date, complete.
It is important that I have a secure system for recording and storing of information in a health and social care setting, as I am providing a duty of care to my clients. I must make sure that no one can access others information and records apart from persons who have the authorisation to do so, otherwise it may fall into the wrong hands and be used against them by carrying out fraudulent activity. It is imperative for the care worker to abide by the policies of confidentiality and follow the legislation of the Data Protection Act 1998. 2.1 Describe features of manual and electronic information storage systems that help ensure security? I could use a manual security storage system which could be files, records paperwork
Keep records in a secure room. Ensure files are not lying around. Ensure no unauthorised personnel have access to files. If client names are on walls (hospital admission list) make sure they cannot be seen from outside the office. Close blinds or angle away from sight if necessary.
1.2 Explain why it is important to have secure systems for recording and storing information in a health and social care setting The GSCC code of practice states care workers should respect confidential information and clearly explaining agency policies about confidentiality to service users and carers. It is important not to abuse the trust they have in you to maintain their personal information. The Data protection Act states “Appropriate technical and organisational measures shall be taken against unauthorised
It applies to information that is held in letters/writing or on computerised records these include things such as x-rays, photographs, CCTV images telephone calls etc. This act therefore requires security to retain the confidentiality and integrity of personal or sensitive data and it insures that all this information stays in contact for as long as it is needed. The Children Act 2004 This act insures that organisations have a duty to safeguard and promote the welfare of children and young people. Sharing information between care agencies helps them work more efficiently and effectively but as always it must comply with the laws relating to confidentiality, data protection and human rights. The safeguarding boards use the Children Act to develop policies and procedures to ensure the safety and well-being of the child or young person.
Outcome 1 Understand requirements for handling information in health and social care settings 1. Identify legislation and codes of practice that relate to handling information in health and social care The main points of legal requirements and codes of practice for handling information in health and social care is so that all information is kept safe from anyone that is not authorized to see it Legislation includes * Data Protection Act 1998 * Freedom of Information Act 2000 * Health & Social Care Act 2008 - Essential standards * Codes of Practice includes: GSCC – General social care council ICO – Information Commissioner’s office 2. Summarize the main points of legal requirements and codes of practice for handling information in health and social care The Data Protection Act relates to all information that is kept on an individual. The Act defines personal data as information, which relates to a living individual who can be identified from the data or from the data and other information that the data controller is in possession of or is likely to become in possession of. This information may be in electronic or manual form (i.e.
Understand how to handle information in social care settings. 1 Understand the need for secure handling of information in social care settings. 1.1 Identify the legislation that relates to the recording, storage and sharing of information in social care. The main piece of legislation is the Data Protection Act 1998. This covers the medical, social, credit information and the local authority.