Assessment Activity 3

271 Words2 Pages
How does the organisation collect information? Through data from other organisations, through meetings with participants and surveys. What equipment does the organisation use to collect, organise, process and maintain information? The organisation uses hard copies, computer surveys and polls. What does the organisation do to ensure that their information is secure? All computers can’t be accessed without a password and other information is kept in a locked safe. What does the organisation do to ensure that sensitive/personal information remains confidential? All staff members sign a confidentiality agreement form to insure personal information is kept safe. How does the organisation collect and dispatch information? The organisation collects and dispatches information through mail and data records on the computer. How does the organisation file and index their information (eg alphabetically, numerically etc)? The organisation file and index their information in an alphabetical matter. How and when does the organisation remove and/or relocate inactive or dead files in accordance with organisational requirements? The organisation removes client information once the client in no longer active these inactive files are archived in a locked area. How does the organisation establish and assemble new files? Files are assembled in a Manilla file with file dividers and with the clients name. Case Study MEEDAC INC. ensures it complies with privacy legislation by locking all private information in the office safe also by having passwords on all staff computers. information stored can only be accessed by certain staff. At the start of employment every staff member is required to sign a confidentiality agreement form to state they will not divulge private information outside of the
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