Bii: Describe how to ensure records are stored securely. Any personal records/data should be secured in a locked cupboard, you should always ensure that any personal files or information is locked away and not on display for anyone to read. Make sure to put files away even if you are only leaving the room for a moment. Always keep the data protection act in your mind when dealing with other people personal data. Biii: Describe how to ensure security when reading or making entries into records.
Personal E-Mail Accounts Prohibit Corporate Tech employees and contractors from transmitting sensitive information using any personal e-mail accounts (e.g., Hotmail, Yahoo, MSN). Testing & Vulnerability Assessment Ensure that all Corporate Techs systems and networks containing sensitive or mission critical information undergo vulnerability scanning and/or penetration testing to identify security threats at least annually or when significant changes are made to the system or network. Cryptography Ensure that all information requiring protection from unauthorized disclosure is encrypted during transmission using current NIST encryption standards and Department-approved encryption products. Corporate Tech employees and contractors shall not transmit such information without using cryptographic protections. Malicious Code Protection Implement and enforce a malicious code protection program designed to minimize the risk of introducing malicious code (e.g., viruses, worms, Trojan horses) into all systems and networks.
The reports should be only about the person concerned and should be signed and dated. Every care should be made to ensure that client records are stored securely and remain confidential. The Data Protection Act of 1998 has set a code of practice that all Social Care establishments must comply with. Within a client’s home environment records should ideally be kept in a secure, locked cupboard, out of sight from casual visitors. Establishments that have a number of clients should ensure that records are up-to-date and are kept in a locked filing cabinet, preferably in a secure office.
My responsibility is to maintain and update patents records, ensuring that the information stays confidential and is locked away securely. Patients who divulge their personal health information expect the NHS to keep it safe and secure. The Data Protection Act 1988 governs how organisations may use personal information including how they acquire the information, store, share and dispose of it. Freedom of Information Act 2000 This gives the public a right to general access to all types of recorded information held by public authorities including GP practices. A response to a request for information must be made within 20 working days.
Aiv Explain two ways of helping other practitioners to understand the different systems used to recored information in adult care settings. By explaining the importance of keeping confidentiality information such as daily recordings or daily activities in a secured place and not to pass on any personal information to anyone outside the team of people who are involved in the individuals care. other ways of recording such as computer files should have
There are also laws protecting the collection, use, storage and disclosure of personal information so all staffs personal and private information needs to be stored securely where only authorized personnel can access and view this information. 2. Undertake research to locate external personnel with expertise in document management who could help you to design and develop business documents, anticipate problems and respond to changing circumstances. Provide details of the personnel you located and describe how they could assist. Personnel with expertise in document management who can help you design and develop business documents are; • Document advisor from companies such as Xerox - This Company can help design a document strategy, manage the documents, test documents and take control of print management.
Unit 4222-226 Gain access to the homes of individuals, deal with emergencies and ensure security on departure 1.1 Access information about general requirements for entering and leaving individuals’ homes It is important to know the information about accessing a client’s home. For instance do we ring the bell or are there a key safe or any risks when entering the property. More important is that we keep this information safe so that the house is not accessible for strangers. Always keep a client safe so make sure when leaving the property the house is secure. 1.2.
The Freedom of Information Act 2000 gives individuals the right to ask organisations about all the information they have about them. 1.2 Q: Explain why it is important to have secure systems for recording and storing information in a health and social care setting. A: It is important to have secure systems for recording and storing information so that individuals and staff's private information will be protected from unauthorised viewing. It is to comply with legislation and it is the right of individuals and staff to have their private information protected. It is important to ensure information is accessible to those who need to know it.
It was passed in 1998. The act covers confidentiality which means people should not share information with unauthorised people. It also means that data has to be protected by using password if it was in a computer or place it in a cabinet. This legislation relates to health and social care because in the health and social care setting there are different types of data for example service users personal information and medical reports. The staff should keep them private, protected and confidential.