First ensure that you know the policy of your work-place towards the writing and handling of records. (Eg. Black ball point pen only, always ensure all record-writing is completed by the end of your shift, etc ) Think about the purpose of the record. Who is going to read it? It may be that a number of colleagues or professionals from other services will have to read what you have written so please ensure that: Your handwriting is clear and legible with correct punctuation and grammar.
1.2 SUMMARISE THE MAIN POINTS OF LEGAL REQUIRMENTS AND CODES OF PRACTICE FOR HANDLING INFORMATION IN HEALTH AND SOCIAL CARE. The summary of the main points of legal requirements and codes of practice for handling information in health and social care are as follows: * Ensures service users rights are recognise * Personal data must be accurate and kept up to date * Data not kept for longer than necessary * Data kept secure at all times * Information fairly and lawfully processed * Data not to be transferred to countries outside the EU without adequate
Data Protection Reflective Care aims to fulfil its obligations under the Data Protection Act 1998, the Freedom of Information Act 2000 and successor legislations. ( www.gov.uk/data-protection/the-data-protection-act) Anyone processing personal data must comply with the eight enforceable principles of good practice. This guidance says that data must be: • Fairly and lawfully processed; • Processed for limited purposes; • Adequate, relevant and not excessive; • Accurate • Not kept longer than necessary; • Processed in accordance with the data subject’s rights; • Secure; • Not transferred to countries without adequate protection. Data Collection and storage Reflective care staff must ensure that any information collected and stored is
Candidate Statement. When receiving medication it should be signed for and stored in an area that is safe and locked at all times. The person responsible should have the keys kept on them at all times and never leave them lying around where any other persons could obtain them. All controlled drugs must be locked away and recorded sufficiently. When dealing with medication the upmost care should be taken to ensure that the correct medication is given to the correct individual and remembering that each prescription is prescribed on an individual basis.
Assignment “Devise a list of guidelines for staff to follow when completing records of clients” Following the six principles of the Caldicott Report which clarifies the need to protect and respect patients /clients privacy, identity and confidentiality at all times re: their medical history/diagnoses/Care and Treatment. These are following are guidelines based on the Caldicott Report, that I would recommend for staff to follow when completing clients records. * “Justify the purpose”: Client’s identifiable information that is used within the organisation should only record what is required, it must be accurate and clearly written, up to date, relevant and regularly reviewed by a senior member of staff. * “Do not use identifiable information unless it is absolutely necessary”: When recording information write only what is necessary and be aware that the client or advocate can access their records if they wish. * “Use the minimum necessary re patient’s identifiable information”: Where the use of patient’s identifiable information is considered to be essential, only record relevant information that is required or requested.
This covers the medical, social, credit information and the local authority. There are eight principles. The data must be: - Fairly and lawfully processed - Processed for intended purposes - Adequate, relevant and not excessive - Accurate - Not kept for longer than necessary - Processed in accordance with the data subject rights - Kept secure - Not transferred to countries without adequate protection. 1.2 Explain why it is important to have secure systems for recording and storing information in a social care setting. To ensure the necessary safeguards and appropriate uses of personal information are in place.
In my setting all policies and procedures are kept in the main office and are available to view at all times. It is very important that I am familiar with these policies and follow them at all times. In my setting there is a safeguarding folder and it is my responsibility to read this file and keep up to date with any changes or amendments that may arise. This is important as I need to know what to do when I think there is a safeguarding issue with any child/children. I must follow the confidentiality policy and not discuss any information about children, their families and sensitive information about the setting matters to anyone unless there is an appropriate reason to do so.
This covers the medical, social, credit information and the local authority. There are eight principles. The data must be: - Fairly and lawfully processed - Processed for intended purposes - Adequate, relevant and not excessive - Accurate - Not kept for longer than necessary - Processed in accordance with the data subject rights - Kept secure - Not transferred to countries without adequate protection. 1.2 Explain why it is important to have secure systems for recording and storing information in a social care setting. To ensure the necessary safeguards and appropriate uses of personal information are in place.
Pass 5 There are many different legal issues and Acts that relate to the way that a business uses its information. One example of this is the Data Protection Act 1998 (DPA) which is an Act of Parliament. It controls how your personal information is used by organisations, businesses or the government. Everyone responsible for using data has to follow strict rules called ‘data protection principles’. They must make sure the information is: * used fairly and lawfully * used for limited, specifically stated purposes * used in a way that is adequate, relevant and not excessive * accurate * kept for no longer than is absolutely necessary * handled according to people’s data protection rights * kept safe and secure * not transferred outside the UK without adequate protection http://www.rac.co.uk/privacy-policy The RAC follows the rules laid out in the Data Protection Act 1998 by only using the data submitted to them by customers for the purpose that is was submitted for, for example health data for your registration under the Motability Scheme.
My responsibility is to maintain and update patents records, ensuring that the information stays confidential and is locked away securely. Patients who divulge their personal health information expect the NHS to keep it safe and secure. The Data Protection Act 1988 governs how organisations may use personal information including how they acquire the information, store, share and dispose of it. Freedom of Information Act 2000 This gives the public a right to general access to all types of recorded information held by public authorities including GP practices. A response to a request for information must be made within 20 working days.