Bii: Describe how to ensure records are stored securely. Any personal records/data should be secured in a locked cupboard, you should always ensure that any personal files or information is locked away and not on display for anyone to read. Make sure to put files away even if you are only leaving the room for a moment. Always keep the data protection act in your mind when dealing with other people personal data. Biii: Describe how to ensure security when reading or making entries into records.
Record all that you have done for the client. Lock the door as agreed. If there is a key safe make sure you put the key back in the key safe and that the premises is safe and secure on leaving by checking that you have followed all the procedures that you agreed with the client and
By explaining the importance of keeping confidential information such as daily recordings or daily activities in a secure place and not to pass on any information to anyone outside of the individual’s direct team. When using the computer you must make sure when you are accessing the individual personal information that you do not leave it on and go and do something else. Make sure you have an active password that is only known to those that need to know. Task B Guidelines Prepare a set of guidelines to remind social care workers of best practice in
Personal E-Mail Accounts Prohibit Corporate Tech employees and contractors from transmitting sensitive information using any personal e-mail accounts (e.g., Hotmail, Yahoo, MSN). Testing & Vulnerability Assessment Ensure that all Corporate Techs systems and networks containing sensitive or mission critical information undergo vulnerability scanning and/or penetration testing to identify security threats at least annually or when significant changes are made to the system or network. Cryptography Ensure that all information requiring protection from unauthorized disclosure is encrypted during transmission using current NIST encryption standards and Department-approved encryption products. Corporate Tech employees and contractors shall not transmit such information without using cryptographic protections. Malicious Code Protection Implement and enforce a malicious code protection program designed to minimize the risk of introducing malicious code (e.g., viruses, worms, Trojan horses) into all systems and networks.
Establishments that have a number of clients should ensure that records are up-to-date and are kept in a locked filing cabinet, preferably in a secure office. Any records kept on PCs should be password protected, and the computer systems themselves should be protected by
* Records should only be used for the purpose they were collected * Records should only be available to those who need to see them Outcome 2 2.1 When handling information we have to make sure that they are kept in safety at all times locked and protected and computers with information must be protected with passwords, only authorized entities are allowed to se the information. They must not be shared unless there is written consent from the service user, and the information must be shared in a safe environment and only discuss information with members of the staff that are important to perform their tasks. Not talk about other
Disposal of confidential information • On leaving the training facility, records should be removed from circulation and retained in secure archive storage. It should be maintained for no less than three years. • When confidential information no longer needs to be stored, destruction of paper records must be by shredding to ensure no risk of third parties accessing sensitive data. Destruction of electronic records by deletion must be undertaken by means that ensure no future retrieval is possible. As a Trainer I advise my learners that I have a legal obligation to ensure that any personal information remains confidential and that it will only be shared with others on a need to know basis or with their permission if additional support is required i.e.
4.2.2 Will sign for all keys and locks within the unit’s responsibility, except for Real Property keys. 4.2.3. Will issue all keys and locks by serial number to the Key Custodians using DA Form 2062. 4.2.4 Will procure, store and issue reserve or backup padlocks. An equivalent of 10% of total locks will be maintained as backup.
Also making sure that any written information or any information on a computer is safe and unauthorised personnel cannot access it. 4.2 Describe ways to maintain confidentiality in day to day communication Only speak of anything confidential to those on a must know basis, ensuring that the people you are communicating with are fully trustworthy and making sure that no unauthorised personnel is listening in. If unsure on someone always ask for identification. 4.3 Describe the potential tension between maintaining an individual’s confidentiality and disclosing concerns to agreed others If there
My responsibility is to maintain and update patents records, ensuring that the information stays confidential and is locked away securely. Patients who divulge their personal health information expect the NHS to keep it safe and secure. The Data Protection Act 1988 governs how organisations may use personal information including how they acquire the information, store, share and dispose of it. Freedom of Information Act 2000 This gives the public a right to general access to all types of recorded information held by public authorities including GP practices. A response to a request for information must be made within 20 working days.