Definition of a Project

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TAKING PART IN PROJECTS 1. Definition of a project and how it is different to routine work within and organisation The difference between and project and routine work is that a project is a specialist item that may be taking place and could be a change to the daily routine of carrying out tasks. The project is a team effort that is planned to achieve a main aim. 2 Explain how to prepare for and plan a project The importance of agreeing aims and objectives is that from the beginning the project has direction and everyone involved knows what the end goal is to be achieved. Three other important factors that must be agreed when preparing and planning a project will vary on each project as each one will be different. Cost, Duration and Benefits are essential to be discussed at the planning stage this ensures the team involved know what they are working towards and how long they have to do it. 3 Describe how to plan and manage risks and identify four types of risk that may occur during a project. To eliminate the amount of risks involved with a project would need to entail a risk analysis this would identify possible risks, allow you to analyse the risks and provide a possible scope to prevent or limit risks. Four risks which may cause problems are the following:- Scope – this may change as clients change their end result (Change their minds) Scheduling – the project needs to stick to the schedule as costs can be implicated if the project runs over timescale Resources – Depending on the size of the project it could have a small team or a large team involved it is important that the project is fully staffed in order to achieve the end goal on time. Technology could be a risk if using various software packages and if there is a major problem or an office loses its technology for a certain amount of time this can cause major implications. 4

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