Unit three: Principles of managing information and producing documents Assessment Section 1 – Understand the purpose of information technology in a business environment 1. In relation to your current business environment (or one that you are familiar with), identify at least two different types of information technology that may be used when completing work tasks. • Computer software including word processing, database, spreadsheets, and presentation programmes. • Communications such as emails, text messaging and fax 2. What are the benefits to businesses (and others) of using information technology for doing work tasks?
The IT allows us to process a greater level of work in a shorter period of time, which leads to business being more efficient and productive. When using IT for completing administrations tasks it allows us to correct and amend documents efficiently with no need to start the document from the scratch. It also allows us to change layout and look of document right away. One of the benefits of information technology is also the capability to store a large amount of information. Section 2 – Understand how to manage electronic and paper-based information 1.
The purpose of assessment is to judge whether the candidate can consistently perform to the hairdressing standards. The first part of the assessing process is planning. Planning for assessments is vital for the candidate as it helps them to understand what is expected from them. It is also important for the assessor so that they too understand which unit is to be covered and assessed, and gives them time to make sure they have the correct environment in which the assessment will take place. This is especially important when a written test is taking place.
What are the benefits to businesses (and others) of using information technology for doing work tasks? There are many benefits to using a variety of different hardware systems as it primarily makes the task easier for you to complete; it can also make the task look more professional. Other benefits to using technology is that it is faster and more effective and there is a lot more that you can do with it such as; inserting images, updating information and storing information onto storage media. Section 2 – Understand how to manage
1 – Paper based – This can be your diary and wall calendar. These are easy to use, diaries can be taken with you and updated as and when needed. 2 – Electronic – Such as PDA’s Smart phones and electronic systems. Electronic diaries are become more popular and these can be updated on computer as and when needed or on the move depending on the system. 1.3 Describe the purpose of obtaining relevant information about requested diary entries and changes The purpose of obtaining relevant information about changes to diary entries is to ensure that people have the correct information for a meeting such as time and location.
|Learning objective |Place in Assessment | |1.1 Identify different types of information technology that may be used for work tasks |Question 1 Page 1 | |1.2 Outline the benefits of using information technology for work tasks |Question 2 Page 1 | 1. In relation to your current business environment (or one that you are familiar with), identify at least two different types of information technology that may be used when completing work tasks. [1.1] From my point of view, the most used ones in my activity are Microsoft Word and email. Microsoft Word is giving the possibility to create and edit documents needed in day-by-day activity, like addresses, reports, business letters, contracts, so on. Email is the next one used often in communication between parties; even if you send or you receive emails, it gives the
In relation to your current business environment (or one that you are familiar with), identify at least two different types of information technology that may be used when completing work tasks. • Spreadsheets, such as Excel - Used for storing and analysing numerical data, predominantly used for accounting, reviewing profit and loss margins (P&L). • Word Processing, such as Word - Used to preparing written documents such as business letters, or reports. • Presentation Software, such as PowerPoint - Used to present information to large groups of people to either inform and/or educate. • Information Exchange (emails), such as Microsoft Outlook.
Reference libraries consist of a database populated with company specific policies and procedures in addition to authoritative audit, tax, and consulting rules. Having this database accessible by the web or CD saves the auditor time thereby increasing productivity. Last, document management is made easy with audit productivity software. An auditor can store documents such as
In this write-up, I will seek to explain the ways in which I could establish ground rules with learners, which strengthens behaviour and respect for others. In doing this, I will be explaining what ground rules are and why they are necessary. How best they can be established and also ensure that students take ownership of rules by putting responsibility on them. Ground rules can be defined as terms which govern the working relationship between the school/teacher and its learners. According to Jo Budden “good classroom management depends a lot on how you establish ground rules at the beginning of the course”.
The Schools Accountancy Team support these colleagues in a financial capacity and need to be able to respond quickly to their queries. B - Newsletter to Schools from Schools Accountancy Team 1) Background The Schools Accountancy team will often have to inform schools with messages that can range from an urgent message that must be acted on immediately to a message that is important in terms of updating a process or procedure, but does not have the immediacy of an urgent message. For this reason a newsletter was chosen to inform schools of changes and amendments or things to be aware of, that do have an urgency attached to them. 2) Position in Process The newsletter is the method of transmission within the communication process. Written communication is the ability to use written language in a precise way in order to clearly express messages to the intended recipient.