Acct Case Study 2

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Case Study 2 (Learning Objectives 2, 4: Explain the components of internal control; evaluate internal controls) Each of the following situations reveals an internal control weakness: Situation a. In evaluating the internal control over inventory for the Williams Oil Services Company, an auditor learns that the warehouse receiving clerk is responsible for ordering parts for supply inventory use in drilling services, counts the inventory when received at the dock, records the receipts into the inventory ledger, and takes the annual inventory, No supervisor reviews the receiving clerk’s work. Here in the above situation the missing internal characteristic is segregation of duties. As mentioned only single person will be carrying out the duties of ordering parts for drilling, counting the received parts, recording the receipts into inventory ledger and takes the annual inventory and since there is no supervisor or superior to watch over the work of the clerk the risk for fraud is more. This might result in the wrong usage of the power given to clerk in handling all the activities right from ordering parts to taking annual inventory. This will result in loss of assets of the company since the clerk is not watched by any superior, he can fraud things easily since he is the only guy involved in managing inventory at William Oil Services company. The possible solution for problem is applying the missing internal control characteristic that is segregation of duties to different persons. Key duties and responsibilities need to be divided or segregated among different people to reduce the risk of error or fraud. This should include separating the responsibilities for authorizing transactions, processing and recording them, reviewing and approving the transaction, and handling any related assets. No one individual should control all key aspects of a transaction or

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