Yorktown Art Gallery Case Study

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Engagement Overview: The following memorandum outlines the overall planning for the audit engagement with Yorktown Art Gallery (YAG) for the June 30th, 2007 year. YAG is a not-for- profit membership art gallery whose purpose is to promote art and educate the general public. The key users of YAG’s financial statements include its grantors, donors, Board of Directors and CRA. We have identified the primary user as being the government. The government assesses whether YAG meets the criteria to claim the government grant and be tax exempted based on annual audited financial statements and YAG has recently negotiated two new grants from this grantor. In addition, YAG’s main sources of income include donations, visitor fees, membership subscriptions,…show more content…
The pledges do not represent receivables to YAG, however, YAG can choose to record them and disclose this in the notes to the financial statements. Given the fact that less than 50% of the pledges have been collected to date and the fund-raiser has motivation to overstate the receivables as the fund-raiser is paid a bonus based on donations, the audit team will need to do significant testing for valuation of the pledges. * Due to YAG’s lack of an accounting presence, many items have not been appropriately recorded such as the food and wine donations for the Celebrate Yorktown nights at the Yorktown Café. The audit team will need to do considerable work to ensure the completeness of accounts and test valuation of these items. * No recording of both financial and non financial transactions. This could mean that there is a risk of material misstatements on the financial statements since items are not properly…show more content…
The Board of Directors also seems to question the validity of YAG’s current financial information as the bookkeeper prepared the prior years’ financial statements on a cash basis. To set this year’s materiality we look toward CAS 320 for guidance and consider the user’s needs and risks. A large amount of YAG’s funds come primarily from government grants. One of the requirements of the government grants are an audit of YAG and certified documentation and therefore the government is considered a primary user of YAG’s audited financial statements. Materiality of NFP organizations should be based on the Total Assets figure. Therefore, Total Assets will be used to set materiality based on: (i) User needs and (ii) Risk. Planning materiality should therefore be set at 0.5% of Total Assets. Performance materiality should in turn be 75% of planning materiality. In calculating materiality, we have considered legal, regulatory or contractual requirements, restrictions imposed by donors and the requirements or restrictions set by grantor organizations. As auditors, we understand that failure to comply with these constraints is considered to be material if it will lead to a significant loss for the organization or seriously compromise its current or future

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