Organise Workplace Information

1002 Words5 Pages
Assessment Tool 3 Project 3 Explain how you would collect organise and distribute information in the workplace Workplace Information plan Sources * computer databases (e.g. library catalogue, customer records) * computer files (e.g. letters, memos and other documents) correspondence (e.g. faxes, memos, letters, email) * financial figures * forms (e.g. insurance forms, membership forms) * invoices (e.g. from suppliers, to debtors) * personnel records (e.g. personal details, salary rates) * production targets and sales records (e.g. monthly forecasts, targets achieved) determine reliability You can determine reliability, accuracy and relevance by seeing information from a variety of sources both primary and secondary. Ensure information is up date and secured from a reputable source are the only ways you can be sure of its validity. Gathering raw data instead of correlated data can also prevent bias. Methods of collection are: * checking research provided by others * checking written material including referrals and client files * classification tools * individual research * information from other organisations * interviews with colleagues/customers * observation and listening * previous file records old information Outdated information gives misleading and in accurate facts which could have a huge impact on decision making. This information is only useful when looked at in conjunction with new facts and figures as part of a reflection process. It could have huge financial implications for businesses and presenting this misinformation to others could also mean damaging you reputation interpersonal skills Using interpersonal skills can be a very powerful method of collection especially in the workplace where it can help you to save time. Information sharing is a core
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