Case Study MEEDAC INC. ensures it complies with privacy legislation by locking all private information in the office safe also by having passwords on all staff computers. information stored can only be accessed by certain staff. At the start of employment every staff member is required to sign a confidentiality agreement form to state they will not divulge private information outside of the
Ensure sensitive and private information is kept in a secure/locked drawers or cabinets when not in use. Electronic databases should be protected by adequate spy and virus software. Electronic files should be password protected. Information pertaining to individuals should only be shared on a ‘need to know’ basis. 2.
If you ask for information about yourself, then your request will be handled under the Data Protection Act. Employees Policies & Procedures - To make sure that all records that are kept in the office are put away in a locked secure cabinet. And when you write out the daily report sheet in the Care Plan Book, make sure that the Care Plan Book is closed and not left open. Health and Social Care Act 2008 - requires us to publish a code that sets out the practice we will follow in obtaining, handling, using and disclosing confidential personal information. The 8 Principles of the Data Protection Act 1998 states the personal data must be : Processed fairly and lawfully Processed only for one or more specified and lawful purpose Adequate, relevant and not excessive for the purpose Accurate and kept up to date Kept for no longer than is necessary Processed in line with the rights of the individual Secure against accidental loss, destruction or damage and against unauthorized / unlawful processing Not transferred to countries outside the European economic area Outcome 2 Manual security storage systems are locked away - usually via lock and key in places such as locked cabinets,
The physician cannot refuse for any reason. This is a right the patient is given. The Security rule protects an individual's electronic personal health information that is creates, receives, uses, or maintains the covered entity. Today most medical records, are held within a computer electronically, and this rules let the patient know that their information will not be exposed to anyone. This rule requires more administration being that computers get hacked daily.
Keep all information on a need to know basis. Special features of different storage systems that help to ensure security. Locks Swipe cards Key codes Only Authorised people allowed entry Signing in and out records Back-up systems Confidentiality agreements Password protect as much as
* Data Protection including confidentiality In the care setting I am to keep all personal information about the individual I care for locked away, I am not to talk about them with anyone outside of work. All information about the individual is kept in their own individual care plans; this is accessible only by carers, nurses, management and GPs. Each care plan is a way to make sure the individual is cared for in the best possible way. It should be kept up to date at all times. If information is saved to a computer it is password protected.
Ensuring all care plans and files are kept in a locked filing cabinet. Not allowing anyone to access such files unless an authorised person, resident or relative of the resident. The General Social Care Council GSCC: This is a list of statements for care workers that describe the standards of professional conduct practice required for care workers as they go about their daily work. The 8 Principles of the Data Protection Act 1998 states the personal data must be: Processed fairly and lawfully, Processed only for one or more specified and lawful purpose, Adequate, relevant and not excessive for the purpose, Accurate and kept up to date, Kept for no longer than is necessary, Processed in line with the rights of the individual, Secure against accidental loss, destruction or damage and against unauthorised / unlawful processing, Not transferred to countries outside the European economic area. OUTCOME 2 Manual information should be stored in a locked filing cabinet in a secure office, if nobody is in the office the door should be locked, never leave any care plans, private files, phone numbers etc.
Freedom of Information Act 2000 - Is an Act of Parliament of the Parliament of the United Kingdom that creates a public "right of access" to information held by public authorities. It is the implementation of freedom of information legislation in the United Kingdom on a national level. Health & Social Care Act 2008 Care Quality Commission (CQC) 'Essential Standards of Quality & Safety’ Outcome 21 deals with individuals personal records, including medical records, these should be kept up to date accurate, kept safe and confidential. 1.2 Explain how legal requirements and codes of practice inform practice in handling information. It is important that I have a secure system for recording and storing of information in a health and social care setting, as I am providing a duty of care to my clients.
Unit 209 Understand how to handle information in social care settings. Outcome 1 Understand the need for secure handling of information in social care settings. 1.1 Identify the legislation that relates to the recording, storage and sharing of information in social care. The Data Protection Act 1998 controls how your personal information is used by organisations, businesses and the government. Everyone responsible for using data or storing data has to follow strict rules called 'Data protection principles' these are as follows: Used fairly and lawfully used for specifically stated purposes kept for no longer than is absolutely necessary kept safe and secure Not transferred outside the UK without adequate protection For more sensitive information such as ethnic background, political opinions, religious beliefs, health, sexual health and criminal records there is stronger legal protection.
Unit 4222-209 Handle information in health and social care Settings Outcome 1 Understand the need for secure handling of information in Health and social care settings 1. Identify the legislation that relates to the recording, storage and sharing of information in health and social care The right to confidentiality is guaranteed by the Data Protection Act 1998. The Data protection Act 1998 sets out eight principles which are in essence a code of good practice for processing personal data. The data must be • Fairly and lawfully processed • Processed for limited purposes • Adequate, relevant and not excessive • Accurate • Not kept for longer than necessary • Processed in accordance with the data subject’s rights • Kept secure • Not transferred to countries without adequate protection Your workplace policies and procedures will be based around those principles. The Human Rights Act 1998 details the right to a private life.