Reimbursement Scenarios

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Scenario: You work in the Business Office in Dona Ana Community College, which is responsible for reimbursement of travel, petty cash, and cash advances. The staffs, faculties, and employees in the college will always have domestic or foreign travel to attend the conference, hold a meeting, or do something else for college. Suppose some of them will go to some places to attend conferences. They may pay for travel meals using their own funds because they are subject to per diem reimbursement*. Also, they may book rooms at a local hotel using their P‐Card**. The hotel is instructed to limit charges to the rooms and meals only. No personal expenses. Considering all the information above, you are asked to keep up with the travel information for them, especially create the expense form accompanying with the instructions in order to help them complete their travel. Making sure that this form must be submitted within 60 days of a traveler’s return or of incurring the expense(s). Individuals should neither gain…show more content…
The Employee Travel and Expense Form is to be used for both travel and miscellaneous employee expense reimbursements. One form should be used per business trip. This form must be submitted within 60 days of a traveler’s return or of incurring the expense(s). Individuals should neither gain nor lose personal funds while conducting business on behalf of the College; therefore, only actual expenses will be reimbursed. Please note that it is the responsibility of each traveler, as well as the supervisor approving the expenses, to comply with the provisions of the Business and Travel Expense

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