Henrico Retail Case

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Henrico Retail, Inc. Audit Case Questions 1. Describe the sales transactions audit trail from the point of sale to the general ledger posting to the consolidated sales accounts at the corporate office. Be sure to indicate the aspects of the audit trail that available in paper form and those only available electronically. Process | Description | Paper/Electronic & How | Sign on | Any employee can sign on cash registers using: 1. Valid employee ID | Electronic, logged in the system | Product is scanned | Sales clerk scans each bar code on the price tag of the product (or can manually enter if multiple identical products are purchased) | Electronic, uses scanner to update the system | Cash register reads scanned item and calculates | Cash register calculates: 1. Product code 2. Correct unit price 3. Total price 4. Extends totals and calculates sales taxes 5. Calculates total transaction amount | Electronic, cash register computer uses information from the bar code that is scanned, the online master price file, and sales taxes to quickly calculate total transaction | Sales clerk indicates type of transaction | Sales clerk must input whether transaction is: 1. Cash sale 2. Credit sale (clerk can void the sale) 3. Debit sale (clerk can void the sale) | Electronic, credit sales directly link to VISA/MasterCard to obtain credit approval and return approval that is then stored on the cash register hard drive. Debit transactions are much the same, except the system directly links to customer’s bank. Cash sales are handled by the sales clerk by entering information into the cash register. | Receipt generated | Cash register generates a customer receipt and simultaneously the transaction is stored on the cash register hard drive and backed up hourly. Original signed copies of credit card transactions are kept in the cash register

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