Keep all information on a need to know basis. Special features of different storage systems that help to ensure security. Locks Swipe cards Key codes Only Authorised people allowed entry Signing in and out records Back-up systems Confidentiality agreements Password protect as much as
Ensure sensitive and private information is kept in a secure/locked drawers or cabinets when not in use. Electronic databases should be protected by adequate spy and virus software. Electronic files should be password protected. Information pertaining to individuals should only be shared on a ‘need to know’ basis. 2.
Unit 307 - Promote Good Practice in Handling Information in Health and Social Care Settings Be able to implement good practice in handling information 2.1) Describe features of manual and electronic information storage systems that help ensure security Security in a care environment is about: - Security against intruders - Security in respect of people'e privacy and decisions about unwanted visitors - Security against being abused - Security of property Large organisations, such as NHS organisatins, use identity badges with photographs so that their employees are easily identifiable. Some of these identity badges also have a micro chip which allows the card to be "swiped" to gain access to secure parts of a premises. In smaller organisations, there may be a system of issuing visitor's badges to visitors who have been authorised to be there, however, it may simply rely on the vigilance of the staff. Important and effectice features of manual and electronic information storage systems that help ensure security include: - Locked drawers or cupboards - Password protected files - Access given only to those who are authorised Communal areas like the office in Turnstyle are easier to check but can present their own problems. It can be difficult to be sure who is a legitimate visitor and who should not be there.
Unit 4222-209 Handle information in health and social care Settings Outcome 1 Understand the need for secure handling of information in Health and social care settings 1. Identify the legislation that relates to the recording, storage and sharing of information in health and social care The right to confidentiality is guaranteed by the Data Protection Act 1998. The Data protection Act 1998 sets out eight principles which are in essence a code of good practice for processing personal data. The data must be • Fairly and lawfully processed • Processed for limited purposes • Adequate, relevant and not excessive • Accurate • Not kept for longer than necessary • Processed in accordance with the data subject’s rights • Kept secure • Not transferred to countries without adequate protection Your workplace policies and procedures will be based around those principles. The Human Rights Act 1998 details the right to a private life.
2.1) Explain how to maintain records that are up to date, complete. Accurate and reliable. You must always write in black pen and always record everything that happens when it does, always date, put a time, sign what you have wrote if you make any errors always put line through it and initial it. 2.2) Describe practices that ensure security when storing and accessing information. You must always place documents in a safe place.
What does the organisation do to ensure that their information is secure? All computers can’t be accessed without a password and other information is kept in a locked safe. What does the organisation do to ensure that sensitive/personal information remains confidential? All staff members sign a confidentiality agreement form to insure personal information is kept safe. How does the organisation collect and dispatch information?
It is important that I have a secure system for recording and storing of information in a health and social care setting, as I am providing a duty of care to my clients. I must make sure that no one can access others information and records apart from persons who have the authorisation to do so, otherwise it may fall into the wrong hands and be used against them by carrying out fraudulent activity. It is imperative for the care worker to abide by the policies of confidentiality and follow the legislation of the Data Protection Act 1998. 2.1 Describe features of manual and electronic information storage systems that help ensure security? I could use a manual security storage system which could be files, records paperwork
All communications are confidential, and should not be discussed with people not involved with the service user. Communication between work colleagues is essential, so that the service user has the best possible care, and all staff are aware of the current needs of the service user. 1.2 Explain how effective communication affects all aspects of the learner’s work within the care setting I communicate using: Service user record books, Talking with work Colleagues, Staff in the office and meetings with my Line Manager. Effective communication is important as it ensures that all information is clear, accurate, non-judgmental or opinionated and informative. This helps reduce the possibility of mistakes being made in the service users care and ensuring the correct care is given.
Unit 209 Understand how to handle information in social care settings. Outcome 1 Understand the need for secure handling of information in social care settings. 1.1 Identify the legislation that relates to the recording, storage and sharing of information in social care. The Data Protection Act 1998 controls how your personal information is used by organisations, businesses and the government. Everyone responsible for using data or storing data has to follow strict rules called 'Data protection principles' these are as follows: Used fairly and lawfully used for specifically stated purposes kept for no longer than is absolutely necessary kept safe and secure Not transferred outside the UK without adequate protection For more sensitive information such as ethnic background, political opinions, religious beliefs, health, sexual health and criminal records there is stronger legal protection.
To ensure safety, security and well-being of individuals, so information is accurate, unaltered and readily available only to those authorised to access it, legal requirement to storeinformation securely. | Outcome 2 Know how to access support for handling information in social care settings 2.1 Describe how to access guidance, information and advice about handling information. Consult, seek permission from co-workers, managers, experts, the individuals or theirnext of kin, ensuring training in information handling is up-to-date, adhering to policies and procedures of organisation and legislativerequirements. | 2.2 Explain what actions to take when there are concerns over the recording, storing or sharing of information. Lines of reporting - authority and providing a record of concerns,