What are the benefits to businesses (and others) of using information technology for doing work tasks? [1.2] • Administrative tasks can be completed quickly • Work can be easily amended and corrected very easily • Quality of work is improved with the access to spell checkers and made ready templates and layouts. • It makes a business more efficient, organised and productive. Section 2: Managing information This section will help you to evidence Learning Outcome 2: Understand how to manage electronic and paper-based information. 1.
Sorting and Filtering Excel spreadsheets help us make sense of large amounts of data. To make it easier to find what you need, you can reorder the data or pick out just the data you need, based on parameters you set within Excel sorting and filtring your data will save you time and make your spreadsheet more
Task 1 : Criteria P1, M1, D1 Due Date: 14.10.13 Choose a business to research and base your tasks on. (Ensure that you select a business that can enable you to meet the criteria.) P1: Complete a table like the one below to show the types, sources and purposes of information used within the organisation. Try to include at least two examples of each type of information. Type of information Example Description Purpose Source Verbal Written On-screen Multimedia Web-based ● Where possible cross reference your example to evidence of this in your appendices, for example, a screenshot of web-based information or a copy of a letter.
- There was an increase in the productivity level of the employees by using an Intranet as the benefits and improvements brought about has helped to aid employee productivity. It allows salespeople to get everything they need to be more effective and efficient
It is in the best interests to be learning computer literate. It will help to get a good job and it will help you move on in your career. You can spend more time writing and less time formatting. Word is a fluent user interface presenting the right tools when you need them, making it easy to format your documents quickly. You can communicate more effectively with diagrams and charting tools.
Unit 221 – Use office equipment Outcome 1: Know about different types of office equipment and its uses 1.1 – Telephones – Used for communicating with other businesses or customers. Photocopier – Used to copy and print anything that is needed to be printed, for example peoples CV's or peoples passports (identification). Computers – Used to research things on the internet and store documents safely. You also use it to create documents. Faxes – Used to fax documents over to other businesses or to people who need the documents you are faxing through.
Within House of Fraser, they also post web-based information on their website, so that their customers can be quickly navigated to find information such as ‘how to contact us’,’ FAQ’s’, and ‘delivery options’. House of Fraser also use multimedia based information such as TV adverts and Magazine adverts in order to inform their customers of new products, sales and special event days, but also to promote their brand as a whole. The purpose of verbally communicating in a meeting between an employee and the employer is essential, as the employee can receive information such as sickness, wages or productivity, in a quick, direct manor. It is also the most professional and polite way to pass on information that is both personal and informative to the employee. The purpose of writing information in a letter in the situation of notifying their customers of new products that are available in-store enables each customer to feel special as well as providing the information in a format that can be referred to, in a professional manor.
Learning objective | Place in Assessment | 1.1 Identify different types of information technology that may be used for work tasks | Question 1 Page 1 | 1.2 Outline the benefits of using information technology for work tasks | Question 2 Page 1 | 1. In relation to your current business environment (or one that you are familiar with), identify at least two different types of information technology that may be used when completing work tasks. [1.1] Information technology is a broad term which encompasses computer hardware, networking, computer security applications, internet and web technologies, and application software development. Some forms of information technology that I use when completing work tasks are: • Spreadsheets • Word processing • Databases • Mobile technology • Presentation software 2. What are the benefits to businesses (and others) of using information technology for doing work tasks?
|Learning objective |Place in Assessment | |1.1 Identify different types of information technology that may be used for work tasks |Question 1 Page 1 | |1.2 Outline the benefits of using information technology for work tasks |Question 2 Page 1 | 1. In relation to your current business environment (or one that you are familiar with), identify at least two different types of information technology that may be used when completing work tasks. [1.1] From my point of view, the most used ones in my activity are Microsoft Word and email. Microsoft Word is giving the possibility to create and edit documents needed in day-by-day activity, like addresses, reports, business letters, contracts, so on. Email is the next one used often in communication between parties; even if you send or you receive emails, it gives the possibility to communicate
|Learning objective |Place in Assessment | |1.1 Identify different types of information technology that may be used for work tasks |Question 1 Page 1 | |1.2 Outline the benefits of using information technology for work tasks |Question 2 Page 1 | 1. In relation to your current business environment (or one that you are familiar with), identify at least two different types of information technology that may be used when completing work tasks. [1.1] To find information people may use the Internet to search from the biggest world engines - Google, Yahoo, and Bing browsers. The recommended tips for information finding, when networking, are requirement of specific questions or words entry for available sources. If you are not specific – you may get it incorrect.