Vehicles For Hope Limited: Case Study

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Part B: Question 2: Memo Date: June 16, 2015 To: Senior Audit Partner From: CGA As there have been many changes to procedures and operations this year we have noted, based on our discussions and analysis of Vehicles for Hope Limited, the following potential concerns and recommendations: There is an issue regarding a lack of segregation of duties relating to the responsibilities of the accountant. Your accountant seems to be responsible for depositing, holding, distributing and recording all funds and financial records. This poses an increased risk of potential fraud, misstatement or illegal activity as there is only one person in control of handling and recording cash activities. We recommend that the duties of depositing, handling/holding…show more content…
An accounting software can help better track, analyze and report financial data, however the conversion process can be intense. Because all data was being manually entered, one must ensure that the data conversion and reconciliation of accounts is properly inputted into the accounting software. Once the audit has been completed by our firm, the balances provided in the final trial balance can be used as a reliable basis to enter in to the software. Utilizing appropriate software can also reduce security risk and maintain more accurate and reliable information while also providing meaningful reports and analysis based transactional data. I recommend that our team assist VHL with providing the reliable balance and guidance for…show more content…
In general, all expense reports must be supported by receipts to determine the true nature of the expenses. Expenses incurred should be related to normal business activities in order to be a deemed legitimate expense. We are concerned with lack of detail on some of the attached receipts relating to purchases made from high-end clothing and jewelry stores that we part of the Chair’s expense report. The accountant described these as “gifts” to for its volunteers, however we have not seen these types of purchases over the past years. We are aware that the Chair’s wife is also a volunteer, and these “gifts” could be for her and completely non-business related. We are not getting too much co-operation from the Chair or the staff regarding these expenses and there seems to be a Provincial Conflict of Interest Act that seems to preclude the Chair form speaking on the issue during the board meetings. WE need to review in further detail and investigate the root of these expenses as there could be a misappropriate use of company

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