Customer Complaints Handling Policy and Procedures for Travel Agencies

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Complaints Handling Policy and Procedures OBJECTIVE OF THE POLICY As a responsible travel agent, Defence Escapes we seek to maintain and elevate our reputation of providing you with quality products and services. We are committed to being responsive to the needs and concerns of our customers or potential customers and to resolving your complaint as quickly as possible.To this end, we value your feedback and complaints as they assist us to improve our products, services and customer service.
 Defence Escapes is committed to being responsive to the needs and concerns of our customers or potential customers and to resolving any complaint/s you may have as quickly as possible.
 This policy has been designed to provide guidance to both our customers and staff members on the manner in which Defence Escapes manages your complaint. We are committed to being consistent, fair and impartial when handling your complaint. The objective of this policy is to ensure: • You are aware of our complaint lodgment and handling processes, • Both you and our staff understand our complaints handling process, • Your complaint is investigated impartially with a balanced view of all information or evidence, • We take reasonable steps to actively protect your personal information, • 
Your complaint is considered on its merits taking into account individual circumstances and needs. DEFINITION OF A COMPLAINT In this policy a complaint means an expression of dissatisfaction by a customer relating to a travel service provided by us. HOW A COMPLAINT CAN BE MADE If you are dissatisfied with a travel service provided by us and you have not been able to resolve the matter with the local Service
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