Ensure sensitive and private information is kept in a secure/locked drawers or cabinets when not in use. Electronic databases should be protected by adequate spy and virus software. Electronic files should be password protected. Information pertaining to individuals should only be shared on a ‘need to know’ basis. 2.
UNIT 16 UNDERSTANDING HOW TO HANDLE INFORMATION IN SOCIAL CARE SETTINGS. Understand requirements for handling information in social care settings. Identify legislation and codes of practice that relate to handling information in social care settings. The Data Protection Act 1998 is a piece of legislation which defines the law on processing dadt of people living in the UK. The data is set out in 8 principles Personal Data must protect fairly and lawfully, obtained for specific purpose and purpose given, all personal data must have accurate and kept up to date, must not be kept longer then it should, should be kept secure at all times all data must not be transferred to any other country outside the European Economic Area without adequate protection.
Keep all information on a need to know basis. Special features of different storage systems that help to ensure security. Locks Swipe cards Key codes Only Authorised people allowed entry Signing in and out records Back-up systems Confidentiality agreements Password protect as much as
Personal data cannot be accessed as this is protected by the Data Protection Act 1998. The full provisions for The Freedom of Information Act 2000 came into force in January 2005. 2.1 - Explain how to maintain records that are up to date complete accurate and legible The only way is to keep the data on computer, especially if you want the records legible. As far as being up to date, complete and accurate, you will need to update the records on a periodic basis, making certain that all data is correct. 2.2 - Describe practices that ensure security when storing and accessing information Digital Data: Password Protection Encryption Non Digital Data: File Store/Lockable cupboard/safe Alarms/CCTV Data Protection Policy / Non disclosure agreement 2.3 - Describe features of manual and electronic information storage systems that help ensure security A manual information security storage system has a lock and strong construction materials.
What does the organisation do to ensure that their information is secure? All computers can’t be accessed without a password and other information is kept in a locked safe. What does the organisation do to ensure that sensitive/personal information remains confidential? All staff members sign a confidentiality agreement form to insure personal information is kept safe. How does the organisation collect and dispatch information?
Ensuring all care plans and files are kept in a locked filing cabinet. Not allowing anyone to access such files unless an authorised person, resident or relative of the resident. The General Social Care Council GSCC: This is a list of statements for care workers that describe the standards of professional conduct practice required for care workers as they go about their daily work. The 8 Principles of the Data Protection Act 1998 states the personal data must be: Processed fairly and lawfully, Processed only for one or more specified and lawful purpose, Adequate, relevant and not excessive for the purpose, Accurate and kept up to date, Kept for no longer than is necessary, Processed in line with the rights of the individual, Secure against accidental loss, destruction or damage and against unauthorised / unlawful processing, Not transferred to countries outside the European economic area. OUTCOME 2 Manual information should be stored in a locked filing cabinet in a secure office, if nobody is in the office the door should be locked, never leave any care plans, private files, phone numbers etc.
For example, working in a residential home if a client is on any type of record charts such as a fluid or food chart the files when completed must be put into a residents file and kept for a certain amount of time. 1.2- All information, however it is stored, is subject to the data protection act 1998, which covers medical records, social services records, credit information, local authority information and so on. Anything relating to a person, whether fact or opinion, is personal data. Anyone processing ersonal data must comply with the eight enforceable principles of good practice laid down in the data protection act 1998. These say data must be: Fairly and lawfully processed Processed for limited purposes Adequate, relevant and not excessive Accurate Not kept for longer than necessary Processed in accordance with the data's subject rights Kept secure Not transferred to countries without adequate protection All of the organisations responsible for inspecting quality in the delivery of social care in the UK also
It is important that I have a secure system for recording and storing of information in a health and social care setting, as I am providing a duty of care to my clients. I must make sure that no one can access others information and records apart from persons who have the authorisation to do so, otherwise it may fall into the wrong hands and be used against them by carrying out fraudulent activity. It is imperative for the care worker to abide by the policies of confidentiality and follow the legislation of the Data Protection Act 1998. 2.1 Describe features of manual and electronic information storage systems that help ensure security? I could use a manual security storage system which could be files, records paperwork
Understand requirements for handling information in health and social care settings OUTCOME 1 1) Identify legislation and codes of practice that relate to handling information in health and social care. The right to confidentiality is guaranteed partly by the Data Protection Act 1998, partly by the Human Rights Act 1998, and partly by principles established by judges on a case by case basis (the common law). The Data protection Act 1998 sets out eight principles which are in essence a code of good practice for processing personal data. My workplace policies and procedures will be based around those principles. The Human Rights Act 1998 details the right to a private life.
Unit 209 Understand how to handle information in social care settings. Outcome 1 Understand the need for secure handling of information in social care settings. 1.1 Identify the legislation that relates to the recording, storage and sharing of information in social care. The Data Protection Act 1998 controls how your personal information is used by organisations, businesses and the government. Everyone responsible for using data or storing data has to follow strict rules called 'Data protection principles' these are as follows: Used fairly and lawfully used for specifically stated purposes kept for no longer than is absolutely necessary kept safe and secure Not transferred outside the UK without adequate protection For more sensitive information such as ethnic background, political opinions, religious beliefs, health, sexual health and criminal records there is stronger legal protection.