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Wk 4 Monitoring Employess Grade Essay

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Monitoring Employees on Networks
December 7, 2013

Monitoring Employees on Networks
  * How does e-mail benefit an organization?  
E-mail is a great tool in a company.   It allows people to be off the phone and send a quick missive to someone, whether vendor, customer or fellow employee.   Many people prefer to communicate this way.   E-mail also gives the ability of saving the correspondence.   While they may not always be admissible in court, they are a good tool to retain what has happened with various situations and correspondents.  

Why might an organization want to limit how an employee uses e-mail during work hours?  
Obviously, a company would prefer e-mail on company time to be used for company business.   Some companies actually enforce this.   If e-mail is used for not company business it costs the company money.

What is an e-mail’s path once it leaves an organization?
If it is actually going on the Internet, and not an Intranet, it is just kind of ‘out there’.   If someone were of a mind to intercept and see that email they could.   E-mail is very insecure.   While this may be fine for me to e-mail my 90-year-old grandmother, it may not be for sending company information.

What is the effect of instant messaging on organizational networks?   What are benefits and drawbacks of using instant messaging in an organization?

As with every tool, it is a tool that can be used for good or bad.   MSU uses Lync, Microsoft’s instant messaging system.   This is good because sometimes one may want to be able to talk to someone on another part of campus and email is a bit cumbersome for three word responses.   One may use this to have a quick conversation.   This can be used inappropriately, of course or Gmail could be used for personal messaging on company time.   Another problem can be that it increases traffic on the network, which can in turn cause problems.

  * What are the benefits and drawbacks of web page and search engine use in an...

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