Aiii Explain two ways of helping other practitioners to understand the importance of handling information securely. Explain the potential consequences of handling personal information securely and to follow the legislation and codes of practice. They summarise the main points of legal requirement for handling information; •Data Protection Act 1998 •Freedom of information Act 2000. Aiv Explain two ways of helping other practitioners to understand the different systems used to record information in adult social care settings. By explaining the importance of keeping confidential information such as daily recordings or daily activities in a secure place and not to pass on any information to anyone outside of the individual’s direct team.
All information is to be kept up to date and accurate and stored securely in a locked cupboard or computer with passwords so only certified people can access it. Information is only to be used for a specific purposed concerning to the individual. This is to protect the individuals humans rights to privacy and confidentiality. Bi. Describe where to get information and advice about handling information.
The reports should be only about the person concerned and should be signed and dated. Every care should be made to ensure that client records are stored securely and remain confidential. The Data Protection Act of 1998 has set a code of practice that all Social Care establishments must comply with. Within a client’s home environment records should ideally be kept in a secure, locked cupboard, out of sight from casual visitors. Establishments that have a number of clients should ensure that records are up-to-date and are kept in a locked filing cabinet, preferably in a secure office.
2.2.2 Describe practices that ensure security when storing and accessing information. Practices that ensure security of information include : correct storage of records – records should be stored in locked cabinets where possible , ensuring no one can hear confidential information i.e. phone calls – this can be done by making sure doors are closed, make sure you return all records to the correct storage place and never remove them from the workplace, reporting any issues –
This will ensure that the user have a secure log in credentials. So again the company when implementing the new site will set in place the security features such as Alertsite, a secure site with a valid security certificate. The company will maintain internal security by installing an enterprise virus protection software. They will also be monitoring the employees systems to ensure that the employees that needed network security training receive it and that they stay away from unsecure sites that can potentially cause harm to the system. As long as the company follows these steps they will have a secure system and less like to become
1.1 – Identify legislation and codes of practice that relate to handling information in social care settings The following are current legislation and codes of practice that relate to handling information in health and social care. They also summarise the main points of legal requirements for handling information. •THE DATA PROTECTION ACT 1998 – The Data Protection Act 1998 is a piece of legislation which defines the law on processing data of people living within the United Kingdom. •THE FREEDOM OF INFORMATION ACT 2000 – The Freedom of Information act 2000 creates the right of access to the public of general information help by public authorities, local authorities and the National Health Service. Personal data cannot be accessed as this is protected by the Data Protection Act 1998.
2.1- manual- at work all written documentation is stored alphabetically in locked offices. Our care plans have an ‘access to resident file’ form in the front which residents or their families fill in letting everybody know who is allowed to access the information. Electronic- documents stored electronically e.g. on a computer are protected by fire walls and anti-virus software as well as passwords which are changed on a regular basis and only authorised personnel have access to. 2.3- it is important that the records we have are kept up to date, complete, accurate, and legible to ensure that people are receiving the care and support that they need as their needs may change.
Confidentiality is about respecting other people's rights to privacy and keeping safe the information that they have provided. The Data Protection Act 1998 related to the gathering , handling and storing of information, the Human Rights Act Article 8 relates to an individual’s right to privacy and the Freedom of Information Act 2000 covers access to information which doesn’t include personal details which is not included in the Data protection Act Confidentiality relates to all communication types we need to ensure all our written and electronic files are secure by keeping them on a password protected computer which is only accessed by named staff members and viewed by appropriate officials. Paper files that have individual personal details on are locked in a filing cabinet and accessed by management and key people. When working with service users and family members or even colleagues themselves they may give us information that is not intended to be shared around. Sometimes this information may be of a personal nature or simply not relevant to other people.
All information that is stored electronically should be password incripted and only accessable to staff with the password. All other sensitive information should be kept secure by it up in a secure room such as a staff office or even in a seperate building. 2.3 Describe features of manual and electronic information storage systems that help ensure security. As described above, manual storage systems for information are generally lockable areas such as filling cabinates and lock boxes. Electronic storage systems such as computers and laptops all have the option of having passwords which should be updated and changed monthly to ensure that the information is always secure and not avaialble to anyone accept for current members of staff.
2.1 Describe the features of manual and electronic information storage systems that help ensure security. Ensure sensitive and private information is kept in secure/locked drawers or cabinets when not in use. Electronic databases should be protected by adequate spy and virus software. Electronic files should be password protected. Information pertaining to individuals should only be shared on a ‘need to know’ basis.