If patient’s records, information about patient’s or accident forms are located on computers then staff must maintain the security of this information by making sure computers are logged off properly and locked when not in use and change their individual passwords regularly. If patient’s information needs to be stored on a USB stick or hard drive then they must be encrypted to ensure security and safety. When staff are making entries in patient’s records or reading information about patient’s they must make sure this remains confidential. When writing information in records staff need to be aware of who is around them and who can see the information that is being written. Make sure patient’s information is written in the staff office so that people not involved in their care can not see what is being written.
UNIT 16 UNDERSTANDING HOW TO HANDLE INFORMATION IN SOCIAL CARE SETTINGS. Understand requirements for handling information in social care settings. Identify legislation and codes of practice that relate to handling information in social care settings. The Data Protection Act 1998 is a piece of legislation which defines the law on processing dadt of people living in the UK. The data is set out in 8 principles Personal Data must protect fairly and lawfully, obtained for specific purpose and purpose given, all personal data must have accurate and kept up to date, must not be kept longer then it should, should be kept secure at all times all data must not be transferred to any other country outside the European Economic Area without adequate protection.
Keep all information on a need to know basis. Special features of different storage systems that help to ensure security. Locks Swipe cards Key codes Only Authorised people allowed entry Signing in and out records Back-up systems Confidentiality agreements Password protect as much as
This rule requires more administration being that computers get hacked daily. There is always someone making sure that no one has hacked the information and that every patients' information is safe. The security rule requires physical and technical safety. Since most medical facilities use the electronic system, it is very important to keep this system save so the information held is safe. The Health Information Portability and Accountability Act
Unit 4222-209 Handle information in health and social care Settings Outcome 1 Understand the need for secure handling of information in Health and social care settings 1. Identify the legislation that relates to the recording, storage and sharing of information in health and social care The right to confidentiality is guaranteed by the Data Protection Act 1998. The Data protection Act 1998 sets out eight principles which are in essence a code of good practice for processing personal data. The data must be • Fairly and lawfully processed • Processed for limited purposes • Adequate, relevant and not excessive • Accurate • Not kept for longer than necessary • Processed in accordance with the data subject’s rights • Kept secure • Not transferred to countries without adequate protection Your workplace policies and procedures will be based around those principles. The Human Rights Act 1998 details the right to a private life.
Ensuring all care plans and files are kept in a locked filing cabinet. Not allowing anyone to access such files unless an authorised person, resident or relative of the resident. The General Social Care Council GSCC: This is a list of statements for care workers that describe the standards of professional conduct practice required for care workers as they go about their daily work. The 8 Principles of the Data Protection Act 1998 states the personal data must be: Processed fairly and lawfully, Processed only for one or more specified and lawful purpose, Adequate, relevant and not excessive for the purpose, Accurate and kept up to date, Kept for no longer than is necessary, Processed in line with the rights of the individual, Secure against accidental loss, destruction or damage and against unauthorised / unlawful processing, Not transferred to countries outside the European economic area. OUTCOME 2 Manual information should be stored in a locked filing cabinet in a secure office, if nobody is in the office the door should be locked, never leave any care plans, private files, phone numbers etc.
Candidate Statement. When receiving medication it should be signed for and stored in an area that is safe and locked at all times. The person responsible should have the keys kept on them at all times and never leave them lying around where any other persons could obtain them. All controlled drugs must be locked away and recorded sufficiently. When dealing with medication the upmost care should be taken to ensure that the correct medication is given to the correct individual and remembering that each prescription is prescribed on an individual basis.
It is important that I have a secure system for recording and storing of information in a health and social care setting, as I am providing a duty of care to my clients. I must make sure that no one can access others information and records apart from persons who have the authorisation to do so, otherwise it may fall into the wrong hands and be used against them by carrying out fraudulent activity. It is imperative for the care worker to abide by the policies of confidentiality and follow the legislation of the Data Protection Act 1998. 2.1 Describe features of manual and electronic information storage systems that help ensure security? I could use a manual security storage system which could be files, records paperwork
The policies and procedures are kept in a folder in the office so every member of staff can read them if they are unsure in any way. The policies and procedures are also in place to protect the company in case anything goes wrong. Examples of policies and procedures in the workplace are health and safety, risk assessment, person centred planning and the complaints procedure etc. Personal information is confidential and should be locked away in a cupboard, behind a locked door as required by the data protection act. If personal information is stored on a computer then it is important that the computer is secured with a password and the computer must also be kept behind a locked door.
What does the organisation do to ensure that their information is secure? All computers can’t be accessed without a password and other information is kept in a locked safe. What does the organisation do to ensure that sensitive/personal information remains confidential? All staff members sign a confidentiality agreement form to insure personal information is kept safe. How does the organisation collect and dispatch information?