UNIT 16 UNDERSTANDING HOW TO HANDLE INFORMATION IN SOCIAL CARE SETTINGS. Understand requirements for handling information in social care settings. Identify legislation and codes of practice that relate to handling information in social care settings. The Data Protection Act 1998 is a piece of legislation which defines the law on processing dadt of people living in the UK. The data is set out in 8 principles Personal Data must protect fairly and lawfully, obtained for specific purpose and purpose given, all personal data must have accurate and kept up to date, must not be kept longer then it should, should be kept secure at all times all data must not be transferred to any other country outside the European Economic Area without adequate protection.
Ensure sensitive and private information is kept in a secure/locked drawers or cabinets when not in use. Electronic databases should be protected by adequate spy and virus software. Electronic files should be password protected. Information pertaining to individuals should only be shared on a ‘need to know’ basis. 2.
Keep all information on a need to know basis. Special features of different storage systems that help to ensure security. Locks Swipe cards Key codes Only Authorised people allowed entry Signing in and out records Back-up systems Confidentiality agreements Password protect as much as
Ensuring all care plans and files are kept in a locked filing cabinet. Not allowing anyone to access such files unless an authorised person, resident or relative of the resident. The General Social Care Council GSCC: This is a list of statements for care workers that describe the standards of professional conduct practice required for care workers as they go about their daily work. The 8 Principles of the Data Protection Act 1998 states the personal data must be: Processed fairly and lawfully, Processed only for one or more specified and lawful purpose, Adequate, relevant and not excessive for the purpose, Accurate and kept up to date, Kept for no longer than is necessary, Processed in line with the rights of the individual, Secure against accidental loss, destruction or damage and against unauthorised / unlawful processing, Not transferred to countries outside the European economic area. OUTCOME 2 Manual information should be stored in a locked filing cabinet in a secure office, if nobody is in the office the door should be locked, never leave any care plans, private files, phone numbers etc.
Unit 209 Understand how to handle information in social care settings. Outcome 1 Understand the need for secure handling of information in social care settings. 1.1 Identify the legislation that relates to the recording, storage and sharing of information in social care. The Data Protection Act 1998 controls how your personal information is used by organisations, businesses and the government. Everyone responsible for using data or storing data has to follow strict rules called 'Data protection principles' these are as follows: Used fairly and lawfully used for specifically stated purposes kept for no longer than is absolutely necessary kept safe and secure Not transferred outside the UK without adequate protection For more sensitive information such as ethnic background, political opinions, religious beliefs, health, sexual health and criminal records there is stronger legal protection.
It is important that I have a secure system for recording and storing of information in a health and social care setting, as I am providing a duty of care to my clients. I must make sure that no one can access others information and records apart from persons who have the authorisation to do so, otherwise it may fall into the wrong hands and be used against them by carrying out fraudulent activity. It is imperative for the care worker to abide by the policies of confidentiality and follow the legislation of the Data Protection Act 1998. 2.1 Describe features of manual and electronic information storage systems that help ensure security? I could use a manual security storage system which could be files, records paperwork
For example, working in a residential home if a client is on any type of record charts such as a fluid or food chart the files when completed must be put into a residents file and kept for a certain amount of time. 1.2- All information, however it is stored, is subject to the data protection act 1998, which covers medical records, social services records, credit information, local authority information and so on. Anything relating to a person, whether fact or opinion, is personal data. Anyone processing ersonal data must comply with the eight enforceable principles of good practice laid down in the data protection act 1998. These say data must be: Fairly and lawfully processed Processed for limited purposes Adequate, relevant and not excessive Accurate Not kept for longer than necessary Processed in accordance with the data's subject rights Kept secure Not transferred to countries without adequate protection All of the organisations responsible for inspecting quality in the delivery of social care in the UK also
Unit 4222-307 Promote good practice in handling information in health and social care settings Legislation and Codes of Practice relating to handling information in social care setting include - Data Protection Act 1998 - Gives rights to individuals in respect of personal data held about them. It also seeks to protect individuals with regard to the processing of personal data. Freedom of Information Act 2000 - The Freedom of Information Act gives you the right to ask any public sector organisation for all the recorded information they have on any subject. Anyone can make a request for information – there are no restrictions on your age, nationality or where you live. If you ask for information about yourself, then your request will be handled under the Data Protection Act.
This covers the medical, social, credit information and the local authority. There are eight principles. The data must be: - Fairly and lawfully processed - Processed for intended purposes - Adequate, relevant and not excessive - Accurate - Not kept for longer than necessary - Processed in accordance with the data subject rights - Kept secure - Not transferred to countries without adequate protection. 1.2 Explain why it is important to have secure systems for recording and storing information in a social care setting. To ensure the necessary safeguards and appropriate uses of personal information are in place.
This covers the medical, social, credit information and the local authority. There are eight principles. The data must be: - Fairly and lawfully processed - Processed for intended purposes - Adequate, relevant and not excessive - Accurate - Not kept for longer than necessary - Processed in accordance with the data subject rights - Kept secure - Not transferred to countries without adequate protection. 1.2 Explain why it is important to have secure systems for recording and storing information in a social care setting. To ensure the necessary safeguards and appropriate uses of personal information are in place.