Once something is written down or entered into a computer, it becomes a permanent record. For this reason, you must be very careful what you do with any files, charts, notes or any other written records. They must always be stored somewhere locked and safe. You should never take people’s personal files outside of your work premises if you work in a residential or hospital setting. Records that are kept on computers must also be kept and protected.
Human rights 1998 legislation, Freedom of information 2000, code of practice on confidential information and enviromental act. 1.2 Explain why it is important to have secure systems for recording and storing information in a social care setting. To ensure the necessary safeguard and appropriate uses of personal information are in place for example:- any issues relating to human rights, the duty of confidentiality as part of duty, accuracy. The information is permanent once it has been written down. The information is very personal for example:- bank details, medical history and family background.
They must always be stored somewhere locked and safe, they must never be removed from outside your work place. Records kept on computers must also be kept safe and protected. The workplace will have polices relating to records on computers which will include access being restricted by a password, and the computer system being protected by a firewall against the possibility of people hacking into it. The information that will be handles about the people we support will be very personal, it may contain details of medical history, details of family background and financial information. People need to feel confident that if they give these personal details they will not be shared with everyone.
They must make sure the information is: * used fairly and lawfully * used for limited, specifically stated purposes * used in a way that is adequate, relevant and not excessive * accurate * kept for no longer than is absolutely necessary * handled according to people’s data protection rights * kept safe and secure * not transferred outside the UK without adequate protection http://www.rac.co.uk/privacy-policy The RAC follows the rules laid out in the Data Protection Act 1998 by only using the data submitted to them by customers for the purpose that is was submitted for, for example health data for your registration under the Motability Scheme. The Computer Misuse Act is another legal issue that businesses must take into account. This Act was introduced in attempt to prevent and protect businesses from viruses, hackers, copyright infringements and fraud on their computer systems. The Computer Misuse Act has made it illegal to: * gain unauthorised access to a computer’s data for the purpose of blackmailing * commit software piracy by copying programs illegally * hack into and gain unauthorised access to a computer’s data * gain access to a computer’s data without permission with the purpose of altering or deleting it or to plant a virus There are also ethical issues that a business must follow as to how it is run, including the use of its information. Ethics are a set of principles that a business should follow in
1.1 – Identify legislation and codes of practice that relate to handling information in social care settings The following are current legislation and codes of practice that relate to handling information in health and social care. They also summarise the main points of legal requirements for handling information. •THE DATA PROTECTION ACT 1998 – The Data Protection Act 1998 is a piece of legislation which defines the law on processing data of people living within the United Kingdom. •THE FREEDOM OF INFORMATION ACT 2000 – The Freedom of Information act 2000 creates the right of access to the public of general information help by public authorities, local authorities and the National Health Service. Personal data cannot be accessed as this is protected by the Data Protection Act 1998.
The Safer Management of Controlled Drugs Regulations 2006: This legislation is put in place to make sure that controlled drugs are recorded when received and administrated. also how controlled drugs are stored and that they should be stored in a locked cabinet that complied with regulations. The Data Protection Act 1998: This legislation is put in place to make sure all records of the service user are lock away safely for the protection of the service user and only reviewed by people who work with the service user and not to be discussed with anyone outside the work circle. The Health and Safety at Work Act 1974: This legislation is put in place to make sure that when dealing with medication that the health and safety regulations are met when handling and storing or disposing of all medication in the correct way. 3) Explain how and why policies and procedures or agreed ways of working must reflect and incorporate legislative requirements?
Assignment 209 Ai. Identify two laws or pieces of legislation that relate to the recording, storage and sharing of information in an adult social care setting. The Data Protection Act 1998 The Freedom of Information Act 2000 Aii. Explain why it is important to have secure systems for recording and storing information in a social care setting. All information is to be kept up to date and accurate and stored securely in a locked cupboard or computer with passwords so only certified people can access it.
Diploma lvl3 Health and social care Robyn Reeder Date- 10-03-2015 Unit- . Understand how to handle information in social care settings 4229-307 1.1.The Data Protection Act 1998 is a key piece of legislation to ensure people's rights regarding the confidentiality of their personal information. It highlights 8 principles that define good practice when handling someone else's personal data and breaching these principles can lead to serious legal implications. In health and social care many policies and procedures are based on the principles of the Data Protection Act to ensure that client details remain confidential. The Human Rights Act 1998 also states the right to a private life.
Evidence of abuse is important to be preserved, ways of this may be; to make an accurate written record of any conversations that are relevant between you and the service user, this needs to be signed with the date and time written clearly; try not to clear or tidy anything up; ensure written records such as bills, letters, medication records and bank statements are all kept in a safe place; record any physical signs of abuse on body such as bruising or cuts; if any sexual offence is suspected then try to discourage the victim from drinking, washing, cleaning their teeth or going to the toilet until the police come. It is essential to remember to sign, date and time any written notes. The Health and Social Care Act 2008 place statutory duties on agencies to safeguard and to ensure the welfare of all service users that they are responsible for. Social Services and the Adult Safeguarding Board are local systems that can intervene if a safeguarding issue arises. Social Services-if see fit- can remove the victim from the situation and/or provide other services to make welfare checks.