Assignment 307 Task B Guidelines: GUIDELINES FOR BEST PRACTICE IN HANDLING INFORMATION. Recording information about clients in our care is an important part of our role. It’s essential that social care workers implement good practice when writing and handling records. The following are a set of guidelines to remind us how to handle information. First ensure that you know the policy of your work-place towards the writing and handling of records.
It highlights 6 principles on how to protect and handle personal information correctly. 1.2 Summarise the main points of legal requirements and codes of practice for handling information in health and social care The main points of legal requirements and codes of practice for handling information in health and social care are as follows: The date must be § fairly and lawfully processed § processed for limited purposes § adequate,
307 Questions Identify legislation and codes of practice that relate to handling information in health and social care settings Legislation relating to handling information in health and social care settings include The Data Protection Act, The Freedom of Information Act 2000, Human Rights Act 1998, The Care Standard Act 2000, Confidentiality Act 2000 and the Privacy and Personal Information Act 1998. Summarise the main points of legal requirements and codes of practice for handling information in health and social care The main points of legal requirements and codes of practice are handling the information securely and only sharing it with consent unless special circumstances permit otherwise. Records must be maintained in the organisational format and the information must be clear, factual and relevant. Describe features of manual and electronic information storage systems that help ensure security Manual storage systems ensure security as they are usually kept privately via lock and key which is stored in a safe when not being used. Electronic information storage systems generally have passwords and encryptions on them.
Ref 29 Understand how to handle information in social care settings 1.1 Identify the legislation that relates to the recording, storage and sharing of information in social Care. The data protection act 1998 is a law to ensure the safety of data/information. Anything relating to a person whether true or not is personal information. This law is to protect us from breaches of confidentiality. 1.2 Explain why it is important to have secure systems for recording and storing information in a Social care setting.
It expresses how important accurate record keeping is a must. The general Social care council (GSCC) codes of practice Also explains how maintaining clear and accurate records as required by procedures established for your work. Also explains that respecting confidential information and clearly explaining agency policies about confidentiality to service users and
My responsibility is to maintain and update patents records, ensuring that the information stays confidential and is locked away securely. Patients who divulge their personal health information expect the NHS to keep it safe and secure. The Data Protection Act 1988 governs how organisations may use personal information including how they acquire the information, store, share and dispose of it. Freedom of Information Act 2000 This gives the public a right to general access to all types of recorded information held by public authorities including GP practices. A response to a request for information must be made within 20 working days.
Unit 307 Understand how to handle information in social care settings Outcome 1 understand requirements for handling information in social care settings 1.1 Identify legislation and codes of practice that relate to handling information in social care settings. Legislation and codes of practice that relate to handling information in a social care setting could include: Data Protection Act 1998 Freedom of Information Act 2000 Health & Social Care Act 2008 - Essential standards 1.2 Explain how legal requiremants and codes of practices inform practice in handling information. Outcome 2 understand good practice in handling information in social care settings 2.1 Explain how to maintain records that are up to date, complete, accurate and legiable. Records need to be kept upto date, this should be done by checklists and keeping a log of records that need updating in a diary. All records should be completted fully by someone who is
Access given to people who really do need to know. 2.2 Correct storage of records, ensuring no one can hear confidential information i.e. phone calls, hand-overs to other staff,returning records to the correct storage place,not removing records from the workplace, signing records out, reporting any issues to management, appropriate disposal / shredding of old documents. 2.3 Clear and accurate writing, recording the information straight away or as soon as practicable, including a time, date, signature and printed name using a black pen , putting a line through any errors and signing all boxes on forms. 3.1 Ensure that colleagues can recognise hazards and are able to deal with associated risks, such as: Fire and water damage.
It sets standards which must be satisfied when obtaining, recording, holding, using or disposing of personal data. These are summarised by 8 Data Protection Principles As well as information held on computers, the Data Protection Act 1998 also covers most manual records e.g. Data Protection Principles Personal data must be: 1 Processed fairly and lawfully 2 Processed for specified purposes 3 Adequate, relevant and not excessive 4 Accurate and kept up-to-date 5 Not kept for longer than necessary 6 Processed in accordance with the rights of data subjects 7 Protected by appropriate security (practical and organisational) 8 Not transferred outside the EEA without adequate protection Principle 1 Processed fairly and lawfully There should be no surprises, so ... inform data subjects why you are collecting their information, what you are going to do with it and who you may share it with... for example: When formulating a
Understand the need for secure handling of information in social care settings 2. Know how to access support for handling information in social care settings. Outcome 1 Understand the need for secure handling of information in social care settings 1.1 Identify the legislation that relates to the recording, storage and sharing of information in social care. Data Protection Act 1998, Health and Social Care Act 2008, Freedom of Information Act 2000, up-to-date and available fromthe National Archive Website, covering confidentiality, data protection,information sharing, safeguarding and discrimination.| 1.2 Explain why it is important to have secure systems for recording and storing information in a social care setting. To ensure safety, security and well-being of individuals, so information is accurate, unaltered and readily available only to those authorised to access it, legal requirement to storeinformation securely.