Travel Arrangements Essay

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TRAVEL ARRANGEMENTS OBJECTIVES: • Outline the types of information and services provided by travel agencies and carrier organizations • Interpret schedules prepared by carrier organizations • Explain the necessity for various travel documents • Determine monetary instruments to buy for use overseas If you are employed as a personal assistant (PA) or an executive secretary you will be expected to make travel arrangements. Whatever the case, business appointments and meetings will need to be arranged and the appropriate documents and files collected for the traveler’s briefcase. Before making travel arrangements and booking accommodations you will need to have the following information: • The purpose of the visit • The country or countries to be visited • Dates of travel • Appointments and meetings that need to be arranged • Distances between appointments • name of preferred airline • method of payment Information & Services provided by travel agencies and carrier organizations There are travel specialist agencies that deal with both vacation and business travel. There are also carrier organizations such as airline offices and shipping agents who deal with the same thing. Travel agencies can make; • Reservations • Issue tickets • Recommend hotel accommodation • Book car rentals • Check entry regulations for each country They also have access to carrier schedules, luggage restrictions, air freight arrangements and charges, travel times and estimated times of arrival (ETA). Interpreting schedules provided by carrier organizations A carrier organization is an organization whose job is to carry people or cargo. They produce schedules of their services which includes destinations,

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