Project Management in the Dynamic Environment Essay

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UNIT THREE: PROJECT PLANNING 3.1 DEVELOPING BASELINE SURVEYS 3.1.1 Definition Analysis of current situation to identify the starting points for a program or project Purpose of a baseline study Usually an activity design requires the delivery organisation to undertake a baseline study of the activity’s situation shortly after implementation begins. The purpose of the study is to provide an information base against which to monitor and assess an activity’s progress and effectiveness during implementation and after the activity is completed. The study is usually designed and undertaken in close consultation with partnering agencies(stakeholders), as it must meet their needs as well as the needs of the a the delivery organisation. Being effectively the first step in the activity’s monitoring and evaluation system, the baseline study is an early element of the activity monitoring plan. This plan, which reflects the log-frame’s levels of desired achievement or hierarchy of objectives, includes indicators of achievement and means of verification. The baseline study gathers the information to be used in subsequent assessments of how efficiently the activity is being implemented and the eventual results of the activity. (Note that these 'results' include all effects, achievements, benefits, outcomes and impacts of the activity - which are all concepts widely used in development cooperation.) The monitoring of activity progress, which also gathers and analyses data using the log frame, will be consistent with, but will not repeat, the baseline study. Mid-term reviews, project completion reports and other evaluations will judge progress largely by comparing recent data with the information from the baseline study. A ‘needs assessment study’, which collects information during the design of an activity, is not a baseline study and this guideline does not address

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