2.1) Explain how to maintain records that are up to date, complete. Accurate and reliable. You must always write in black pen and always record everything that happens when it does, always date, put a time, sign what you have wrote if you make any errors always put line through it and initial it. 2.2) Describe practices that ensure security when storing and accessing information. You must always place documents in a safe place.
The information that is written in files should be clear and useful. They should not include irrelevant information, or opinions that are not backed up by the facts, an write only information. Anything that is written should be true and able to be justified. Information that is recorded should be clear and factual. For example, working in a residential home if a client is on any type of record charts such as a fluid or food chart the files when completed must be put into a residents file and kept for a certain amount of time.
Freedom of Information Act 2000 - Is an Act of Parliament of the Parliament of the United Kingdom that creates a public "right of access" to information held by public authorities. It is the implementation of freedom of information legislation in the United Kingdom on a national level. Health & Social Care Act 2008 Care Quality Commission (CQC) 'Essential Standards of Quality & Safety’ Outcome 21 deals with individuals personal records, including medical records, these should be kept up to date accurate, kept safe and confidential. 1.2 Explain how legal requirements and codes of practice inform practice in handling information. It is important that I have a secure system for recording and storing of information in a health and social care setting, as I am providing a duty of care to my clients.
Unit HSC 038 Promote Good Practice in Handling Information in Health and Social Care Settings 1.1: Identify legislation and codes of practice that relate to handling information in health and social care. All information that is stored is subject to the Data Protection Act 1998. In Jersey legislation and codes of practice that relate to handling information are: • Data Protection (Jersey) Law 2005. This is based on principles to follow rather than legislation. A copy of this is available to the public on the States of Jersey website www.gov.je • The Caldicott Committee- report on the review on patient identifiable information Dec 1997.
the importance of having secure information systems, ensuring appropriate uses of personal information and necessary safeguards; the accuracy , retention, availability and disposal of information. 1.2 Explain how legal requirements and codes of practice inform practice in handling information. • Accuracy of information • Damage/corruption of data • Written/electronic information • Security • Accessibility • How long information is held • Purpose for holding/collecting personal information • Also those listed in 1.1 2.1 Explain how to maintain records that are up to date, complete, accurate and legible include: • Updating information promptly • Include the date, time, signature and printed name • Using a black pen • Putting a line through any errors and initialling • Clear and accurate writing • Ensuring all relevant boxes are completed • 2.2 Describe practices that ensure security when storing and accessing information. Practices that ensure security when storing and accessing information are observing the organisations policies and procedures, maintaining confidentiality, ensuring no one can hear confidential information i.e. when doing a handover or phone calls.
Joannalee Cave 307 TASKB GUIDLINES FOR BEST PRACTICE IN HANDLING INFORMATION How to maintain records so that they are up to date, complete, accurate and legible. Use clear writing so it can be read easily Do not use jargon. Use basic terms. Use FACTS. No opinions and no judgements.
Promote good practice in handling information in health and social care settings Outcome 1: Understand requirements for handling information in health and social care settings 1.1 Within my role I must comply with legislations and code of conducts relating to handling information. My organisation is registered under The Data protection Act 1998. This Act is a key piece of legislation that ensures people's rights regarding the confidentiality of their personal information. It highlights 8 principles that define good practice when handling an individual’s personal data. Breaching these principles can lead to legal implications.
Understand how to handle information in social care settings 1.1 The Data Protection Act 1998 is a key piece of legislation to ensure people's rights regarding the confidentiality of their personal information. It highlights 8 principles that define good practice when handling someone else's personal data and breaching these principles can lead to serious legal implications. In health and social care many policies and procedures are based on the principles of the Data Protection Act to ensure that client details remain confidential. The Human Rights Act 1998 also states the right to a private life. The right to have one's private life respected also includes that private and confidential information gets respected and that details are shared and stored in accordance with strict rules and regulations.
Understand how to handle information in social care settings. 1 Understand the need for secure handling of information in social care settings. 1.1 Identify the legislation that relates to the recording, storage and sharing of information in social care. The main piece of legislation is the Data Protection Act 1998. This covers the medical, social, credit information and the local authority.
Understand how to handle information in social care settings. 1 Understand the need for secure handling of information in social care settings. 1.1 Identify the legislation that relates to the recording, storage and sharing of information in social care. The main piece of legislation is the Data Protection Act 1998. This covers the medical, social, credit information and the local authority.