Project 1 1. What things need to consider when allocating work and drawing up workplans? There are a number of factors that Team Leaders need to consider when allocating roles to ensure that the team is effectively meeting its goals. Team Leaders need to ensure that team members: • Understand their roles • Understand the roles of their team mates • Understand how the roles interrelate in the achievement of the team's goals • Have authority to coordinate activities with team mates Understand Their Roles In order to be effective in their assigned roles, team members clearly need to understand their role and the expectations of the role. If the expectations are unclear then the team member may inadvertently underachieve thus jeopardising the successful achievement of the team goals.
Belbin’s (1981) theory about team workis helpful to identify the different types of the teams; the characteristics define the work of the four categories. This model explains that during the team developments conflicts and interpersonal issues are found there and team development is dependent on the quality communication and relationship maturity with better performance. In traditional setting this model is useful for many practitioners and team leaders. According to this model all members work at the same place and are engaged in predefined work. This model works at the micro level of teams when new tasks are
Team emphasis is high and team member are treated equally and respected since they require assistance from each other. There should be some performance bas reward to the employees that perform a well. Finally, they should develop critical risk management programs, evaluate portfolio of projects within the organization, and audit current projects and completed projects. 2. How would you change the organizational chart and master plan to reflect these changes?
When it comes to project managers there will always be two kinds of project manager, those who get the work done and those who don’t do so well in other word success or failures. When it comes a project manager the basic characteristics and skills that all project managers should have is the ability to plan a project, to build a team and focus it on the task at hand. And of course, the ability to disband the project team smoothly while retaining what was learned. "Managers are concerned with setting objectives, forecasting, planning, organizing, directing, coordinating, controlling and communicating. They perform these tasks with different emphasis according to their functional specialism and level in the hierarchy."
Project 1 A work plan is an outline of a set of goals and targets by which a team and/or person can accomplish those goals, giving the person a better understanding of the extent of the project. Work plans are a great tool as it helps you stay organized while working on projects. Through work plans, you break down a process into small, achievable tasks and identify the things you want to accomplish. It is vital to have time frames on each goal as it helps you work towards the goal quicker and more efficiently; giving you a time of when it needs to be completed by will not only help the organization but yourself. It is very important to ensure that all staff members have the necessary skills and have undertaken suitable developmental activities to complete the work they are given.
Work teams should be structured to maximize member and team proficiency and success in task related assignments and coordinate and integrate each member’s efforts with those of the other team members. In practice, teams run from arrangements where members are assigned to a team, yet are still largely accountable for individual contributions and report to a manager, to team in which members are mutually empowered and accountable for group outcomes. There are also a variety of ways work teams are structured, ranging from teams that have distinct formal hierarchies, to self-managed nonhierarchical teams, to virtual teams. Richard Beckhard’s seminal work on team
In the process, membership expectations tend to be clarified, and attention shifts toward obstacles standing in the way of team goals. Individuals begin to understand one another’s interpersonal styles, and efforts are made to find ways to accomplish team goals while also satisfying individual needs. Norming Stage The norming stage of team development, sometimes called initial integration, is the point at which the members really start to come together as a coordinated unit. Holding the team together may become more important to some than successfully working on the team tasks. Performing Stage The performing stage of team development, sometimes called total integration, marks the emergence of a mature, organized, and well-functioning team.
A team can be a group of people who are working together to accomplish an assigned or general task; 2 Explain why it is important to establish a clear team purpose. It is important to establish a clear team purpose. Encouraging members to question the purpose of the team, how it will operate and what it is expected to achieve serves to foster a deeper understanding of the team’s role, and the role of each team member that comprises it. Providing team members the opportunity to debate the role of the team allows them to shape their purpose and understand in common. Without a clear goal or purpose, the team may not be able to identify which direction is best to take for maximum productivity.
The manager’s job, writes Hackman in a study on teamwork, is to maintain an appropriate balance of authority between himself and the team. On the one hand, managers have to spell out the team’s objectives unambiguously and unapologetically. To authoritatively set a clear, engaging direction for a team, says Hackman, is to empower, not de-power, it. Team members can act as a team only if they have real responsibility—such as determining how to achieve their goals. Even with successful teams, Ruddy says, a manager needs to be involved.
Over time the information will give us a good picture of how our practice has developed, what we use over and over again that seems to guarantee results and where we are struggling. From this we can identify any possible further training that could help, feel confident in the areas that are working well and be able to pass any useful methods onto others. Feedback from others is invaluable as often you see more when you are on the outside and it can often help to have another’s point of view. Feedback from others may come as a result of a performance review, a class observation or a general observation by a colleague. Reflective practice is essential to personal development and the goals and targets put in place at performance reviews can help to focus you and give you a renewed sense of ability to succeed and achieve.