UNIT: 4222-209 OUTCOME: 1.1 – 2.2 1.1 There are several legislations and codes of practice that relates to handling information. The Data protection Act 2008 is a law that protects personal privacy and upholds individuals rights. This Act gives rights to the people the information is about and puts requirements and limitations on the people holding the information. Non-compliance to this Act is a criminal offence. The freedom of information Act 2000 is the Act that gives you the right to ask any public body for all information they have on the chosen subject.
The information held must be adequate, relevant and not excessive when compared with the purpose stated in the register. So you must have enough detail but not too much for the job that you are doing with the data. 5. It must be accurate and be kept up to date. There is a duty to keep it up to date, for example to change an address when people move.
Biii: Describe how to ensure security when reading or making entries into records. To maintain confidentiality you should read or write reports/files in a private area where you can’t be overlooked and let others know not to disturb you (unless emergency, then remember to lock away). Biv: Describe any special feature of different storage systems that help to ensure security. If your files are stored on computer or other electronic device you should ensure it is password protected and that any removable devices are locked away securely. Usernames and antivirus programs also you better protection.
As a carer we have the responsibility to make a record of the entire task that we perform in a clear way so that the information can be safely transmitted to the other carers and to the management. They need to be factual and correct and signed by us in order to validate the information. This information can be use by the management, police, and medical members. 1.2 The main points of legal requirements and codes of practice for handling information in health and social care are: * Records should be kept in a secure place * Records should be kept to a minimum necessary to achieve their purpose. * Records should only be used for the purpose they were collected * Records should only be available to those who need to see them Outcome 2 2.1 When handling information we have to make sure that they are kept in safety at all times locked and protected and computers with information must be protected with passwords, only authorized entities are allowed to se the information.
Data Protection Reflective Care aims to fulfil its obligations under the Data Protection Act 1998, the Freedom of Information Act 2000 and successor legislations. ( www.gov.uk/data-protection/the-data-protection-act) Anyone processing personal data must comply with the eight enforceable principles of good practice. This guidance says that data must be: • Fairly and lawfully processed; • Processed for limited purposes; • Adequate, relevant and not excessive; • Accurate • Not kept longer than necessary; • Processed in accordance with the data subject’s rights; • Secure; • Not transferred to countries without adequate protection. Data Collection and storage Reflective care staff must ensure that any information collected and stored is
Those who have access to this data must follow strict rules called “data protection principles” and must make sure information is:- • Used fairly and lawfully • Used for limited, specifically stated purpose • Used in a way that is adequate, relevant and not excessive • Accurate • Kept for no longer than absolutely necessary • Handled accordingly to people’s data protection rights. The Freedom of Information Act 2000 creates a “right to access information” held by public authorities and corporations. The main principle is that people have a right to know about the activity of public authorities, unless there is a good reason for them not to. Public authorities include government departments, local authorities, the NHS, state schools and the Police Force. The code of practice within the Health and Social Care Act 2008 highlights that personal information is only used if necessary to carry out work and is used in accordance with legislation.
Technical Certificate Level 2 Understand how to handle information in social care settings unit 9 | QUESTIONS | ANSWER |LO/AC | |1.1 |Data Protection Act 1998: This is how information about service users/individuals is used. There |9.1.1 | |Identify the legislation that |are eight principles, 1.Personal data shall be processed fairly and lawfully. 2. Personal data | | |relates to the recording, |shall be obtained for only one or more lawful purposes, and cannot be used for any other | | |storage and sharing of |purpose.3.Personal data shall be adequate and relevant. 4.
* Complete – ensure all required information is in the report * Correct – every piece of information must be accurate and verifiable. 5) List the 4 most important standards you need to work to in your worksite * The Disability Services Standards * Home and Community Care Standards * Aged Care Accreditation Standards * Housing Regulation and Standards 6) Do you know what to so if a breach of confidentiality should occur? * Make sure that you consider issues of confidentiality * Take steps to record your actions and the reasons for them
Anyone holding personal data for other purposes is legally obliged to comply with this Act, subject to some exemptions. The Act defines eight data protection principles. It also requires companies and individuals to keep personal information to themselves and not
The Value of Digital Privacy in an Information Age Introduction The right of the people to be secure in their persons, houses, papers, and effects, against unreasonable searches and seizures, shall not be violated; and no warrants shall issue, but upon probable cause, supported by oath or affirmation, and particularly describing the place to be searched and the persons or things to be seized (United States, Fourth Amendment). Privacy is supposed to be protected under our Fourth Amendment right. However, recent events have lead to a Constitutional crisis in America, jeopardizing every citizen's basic right to personal privacy. Before the dawn of the electronic age, it was customary for confidential documents to be placed under lock and key. Physical access was required to obtain these contracts, letters, or reports.