Example of Event Report

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[pic] The APEX Post-Event Report Template Approved by the Convention Industry Council on October 30, 2003 Updated August 10, 2005 Report Section Page Number Instructions for Use 2 Event Information 4 Contact Information 6 Hotel Room Information 7 Room Block Information 8 Food & Beverage Information 9 Function Space Information 10 Exhibit Space Information 11 Future Event Dates Information 12 Report Distribution Tracking 13 Post-Event Report FAQ 14 |INSTRUCTIONS FOR USE | 1. A report of the details and activities of an event is called a “Post-Event Report” or PER. A collection of PERs over time will provide the complete history for an event. 2. A face-to-face post-event meeting should be scheduled between the primary event organizer (the main planning contact person) and each venue and facility involved in an event. That meeting should occur immediately following the end of the event and should focus on an evaluation of the success of the event as well as the completion of the Post-Event Report. 3. The report shall be completed by the primary event organizer of an event and filed with each venue and facility that was used for the event. Detailed recommendations for this process are included in the “Suggested Uses” section of the APEX Post-Event Report template. 4. The most recent PER for an event should accompany any request for proposals (RFP) sent to solicit proposals for future occurrences of that event. 5. In regard to the actual APEX Post-Event Report: a. Some

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