Once something is written down or entered into a computer, it becomes a permanent record. For this reason, you must be very careful what you do with any files, charts, notes or any other written records. They must always be stored somewhere locked and safe. You should never take people’s personal files outside of your work premises if you work in a residential or hospital setting. Records that are kept on computers must also be kept and protected.
2.1- manual- at work all written documentation is stored alphabetically in locked offices. Our care plans have an ‘access to resident file’ form in the front which residents or their families fill in letting everybody know who is allowed to access the information. Electronic- documents stored electronically e.g. on a computer are protected by fire walls and anti-virus software as well as passwords which are changed on a regular basis and only authorised personnel have access to. 2.3- it is important that the records we have are kept up to date, complete, accurate, and legible to ensure that people are receiving the care and support that they need as their needs may change.
2.2.2 Describe practices that ensure security when storing and accessing information. Practices that ensure security of information include : correct storage of records – records should be stored in locked cabinets where possible , ensuring no one can hear confidential information i.e. phone calls – this can be done by making sure doors are closed, make sure you return all records to the correct storage place and never remove them from the workplace, reporting any issues –
The policies and procedures are kept in a folder in the office so every member of staff can read them if they are unsure in any way. The policies and procedures are also in place to protect the company in case anything goes wrong. Examples of policies and procedures in the workplace are health and safety, risk assessment, person centred planning and the complaints procedure etc. Personal information is confidential and should be locked away in a cupboard, behind a locked door as required by the data protection act. If personal information is stored on a computer then it is important that the computer is secured with a password and the computer must also be kept behind a locked door.
Finally, procedures are the steps that are needed to be followed to ensure everyone’s safety within the workplace. In a health and social care environment, official policies are of particular importance. They ensure each individual employee treats customers with care and professionalism. For instance, a doctor in a hospital must refrain from operating on
All information that is stored electronically should be password incripted and only accessable to staff with the password. All other sensitive information should be kept secure by it up in a secure room such as a staff office or even in a seperate building. 2.3 Describe features of manual and electronic information storage systems that help ensure security. As described above, manual storage systems for information are generally lockable areas such as filling cabinates and lock boxes. Electronic storage systems such as computers and laptops all have the option of having passwords which should be updated and changed monthly to ensure that the information is always secure and not avaialble to anyone accept for current members of staff.
* data is kept secure * datat is processed within the persons rights. * data must not be transferred country without appropriate data preotection measures put int place. 2. Be able to implement good practice in handling information 2.1 Describe features of manual and electronic information storage systems that help ensure security There are many manual and electronic options for storing sensitive information these are: manual: * locked cabinet * locked safe * locked cupboards * locked briefcase * lock your office electronic: * appropriate firewall, spyware, malware and antivirus software. * password encrypt your files, emails and computer.
Online HIPAA training has resulted to great awareness of how important the privacy of patients is. The medical professionals are required to keep all patients health information private. It is ethical for medical provides not to disclose patients health information to third parties. Online training helps the workforce in getting aware of security restrictions and degree of privacy for health information of patients. The training on HIPAA Online has helped me in knowing that as a medical professional, one has a responsibility of keeping all patients medical information with a high level of confidentiality.
Tabitha Quick Organizational Change Plan- Part I HCS/587 Professor: Ginger Weatherston Organizational Change Plan Organizational Changes Organizational changes happen each day within the medical profession. Employees should be knowledgeable and comprehend these changes in which are essential to the success of the organization. Transition from the written process to electronic process allows the patient/consumers to check-in efficiently without any wait time. Patients/consumers gratification has advanced this organizational change. Medical facilities should become compelled to have patients/consumers registered upon their arrival and prepared to see their physician during their scheduled
AGREED WAYS OF WORKING WITHIN MY WORK PLACE As part of my role as a care assistant I must maintain confidentiality at all time as compliant with the Data protection act 1998 I must treat all personal information with respect and in the best interests of the resident to whom it relates and to share confidential information when appropriate with colleagues with whom they are sharing the task of providing care. All records should be kept in a lockable filing cabinet that is kept secure at all times. Any inappropriate breach of the rules of confidentiality will be treated as a disciplinary matter. It is important to promote and maintain safe and healthy working conditions, and to set and maintain high standards for health and safety in the home at all times, and to identify risks and