Anyone processing personal data must comply with the either enforceable principles of good practice laid down in the Data Protection Act 1998. These say that data must be: * Fairly and lawfully processed. * Processed for limited purposes * Adequate, relevant and not excessive * Not kept for longer than necessary * Processed in accordance with the data subject’s rights * Kept secure * Not transferred to countries without adequate protection. 1.2 What is the importance of having secure systems for recording and storing information in a health and social care settings. Once something is written down or entered into a computer, it becomes a permanent record.
You should record: * Date and time of arrival or visit * What happened * If tests were performed 2.2. All information that is stored electronically should be password encrypted and only accessible to staff with the password. All other sensitive information should be kept secure by it up in a secure room such as a staff office or even in a separate building. 2.3. Manual security storage systems are
Unit 4222-307 Legislation and codes of practice relating to handling information are the data protection act 1998 and also the freedom of information act 2000. In accordance with legislation data stored must be kept secure and only kept for as long as necessary. It has to be accurate and relevant and not excessive. It also cannot be moved to somewhere without adequate protection. 2.1- manual- at work all written documentation is stored alphabetically in locked offices.
They must always be stored somewhere locked and safe, they must never be removed from outside your work place. Records kept on computers must also be kept safe and protected. The workplace will have polices relating to records on computers which will include access being restricted by a password, and the computer system being protected by a firewall against the possibility of people hacking into it. The information that will be handles about the people we support will be very personal, it may contain details of medical history, details of family background and financial information. People need to feel confident that if they give these personal details they will not be shared with everyone.
In relation to the legislation the code of practice states. 2.3 respecting confidential information and clearly explaining agency policies about confidentiality to service users and carers. 5.3 must not abuse the trust of service users and carers or the access you have to personal information about them or their property. Home or workplace. 6.1 meeting relevant standards of practice and working in a lawful.
Confidentiality is about respecting other people's rights to privacy and keeping safe the information that they have provided. The Data Protection Act 1998 related to the gathering , handling and storing of information, the Human Rights Act Article 8 relates to an individual’s right to privacy and the Freedom of Information Act 2000 covers access to information which doesn’t include personal details which is not included in the Data protection Act Confidentiality relates to all communication types we need to ensure all our written and electronic files are secure by keeping them on a password protected computer which is only accessed by named staff members and viewed by appropriate officials. Paper files that have individual personal details on are locked in a filing cabinet and accessed by management and key people. When working with service users and family members or even colleagues themselves they may give us information that is not intended to be shared around. Sometimes this information may be of a personal nature or simply not relevant to other people.
Understand how to handle information in social care setting Out come 1 understand the need for secure handling of information in social care setting 1.1 Identify the legislation that relates to the recording, storage and sharing of information in social care. The main pieces of legislation is the data protection act 1998. This covers the medical, social, credit information and local authority. There are eight principles which are fairy and lawfully processed, processed for intend purpose, adequate, relevant, not excessive/ accurate, not kept for longer then necessary, processed in accordance with the data subject right, kept secure and not transferred to countries with out adequate protection. Human rights 1998 legislation, Freedom of information 2000, code of practice on confidential information and enviromental act.
UNIT 4222-209 HANDILING INFORMATION IN HEALTH AND SOCIAL CARE SETTINGS. OUTCOME 1 Understand the need for secure handiling of information in health and social care settings. 1.1 Identify the legislation that relates to the recording, storage and sharing of information in health and social care. The legislation relating to this are, CQC standards reg 20 personal records remain confidential. Data Protection Act 1998 1.2 Explain why it is important to have secure systems for recording and storing information in a health and social care settings.
Assignment 307 Task A Ai Identify four key pieces of legislation or codes of practice relating to handling information in social care settings Data protection act 1998 – Gives rights to individuals in respect of personal data held about them It also seeks to protect individuals with regards to the processing of personal data. Freedom of information act 2000 – The freedom of information act gives you the right to ask any public sector organisation for all the recorded information they have on any subject Anyone can make a request for information, there are no restrictions on age, nationality or where you live. A person can ask to look at the information kept on them if they want to read it. Employees policies and procedures – To make sure that all records that are kept in the office are put away in a locked secure cabinet. When you write in daily care plan make sure the folder is closed and not left open.
HSC038 Promote good practice in handling information in health and social care settings To understand the requirements for handling information in health and social care settings, the first step is to identify the legislation: The Data Protection Act 1998. This Act stipulates the rules for manual and electronic processing of personal data (e.g. names, addresses, dates of birth etc.) and ensures that every company which keeps such records is responsible for the data collected, how it is used and to whom it can be given. This Act has eight legally enforceable ‘data protection principles’: • Information must be processed fairly and lawfully • It must be used for limited and declared purposes • It must be accurate, up to date and relevant • Information must be held no longer than necessary • It must be kept secure • May not be transferred overseas unless safeguards are in place • Individuals have a legal right to see any personal information you have stored about them Confidentiality is a central trust between a service user and a health and social care setting to enable an open, beneficial and honest relationship.