Aiii Explain two ways of helping other practitioners to understand the importance of handling information securely. Explain the potential consequences of handling personal information securely and to follow the legislation and codes of practice. They summarise the main points of legal requirement for handling information; •Data Protection Act 1998 •Freedom of information Act 2000. Aiv Explain two ways of helping other practitioners to understand the different systems used to record information in adult social care settings. By explaining the importance of keeping confidential information such as daily recordings or daily activities in a secure place and not to pass on any information to anyone outside of the individual’s direct team.
As a carer we have the responsibility to make a record of the entire task that we perform in a clear way so that the information can be safely transmitted to the other carers and to the management. They need to be factual and correct and signed by us in order to validate the information. This information can be use by the management, police, and medical members. 1.2 The main points of legal requirements and codes of practice for handling information in health and social care are: * Records should be kept in a secure place * Records should be kept to a minimum necessary to achieve their purpose. * Records should only be used for the purpose they were collected * Records should only be available to those who need to see them Outcome 2 2.1 When handling information we have to make sure that they are kept in safety at all times locked and protected and computers with information must be protected with passwords, only authorized entities are allowed to se the information.
They must make sure the information is: * used fairly and lawfully * used for limited, specifically stated purposes * used in a way that is adequate, relevant and not excessive * accurate * kept for no longer than is absolutely necessary * handled according to people’s data protection rights * kept safe and secure * not transferred outside the UK without adequate protection http://www.rac.co.uk/privacy-policy The RAC follows the rules laid out in the Data Protection Act 1998 by only using the data submitted to them by customers for the purpose that is was submitted for, for example health data for your registration under the Motability Scheme. The Computer Misuse Act is another legal issue that businesses must take into account. This Act was introduced in attempt to prevent and protect businesses from viruses, hackers, copyright infringements and fraud on their computer systems. The Computer Misuse Act has made it illegal to: * gain unauthorised access to a computer’s data for the purpose of blackmailing * commit software piracy by copying programs illegally * hack into and gain unauthorised access to a computer’s data * gain access to a computer’s data without permission with the purpose of altering or deleting it or to plant a virus There are also ethical issues that a business must follow as to how it is run, including the use of its information. Ethics are a set of principles that a business should follow in
Aiv Explain two ways of helping other practitioners to understand the different systems used to recored information in adult care settings. By explaining the importance of keeping confidentiality information such as daily recordings or daily activities in a secured place and not to pass on any personal information to anyone outside the team of people who are involved in the individuals care. other ways of recording such as computer files should have
Data Protection Reflective Care aims to fulfil its obligations under the Data Protection Act 1998, the Freedom of Information Act 2000 and successor legislations. ( www.gov.uk/data-protection/the-data-protection-act) Anyone processing personal data must comply with the eight enforceable principles of good practice. This guidance says that data must be: • Fairly and lawfully processed; • Processed for limited purposes; • Adequate, relevant and not excessive; • Accurate • Not kept longer than necessary; • Processed in accordance with the data subject’s rights; • Secure; • Not transferred to countries without adequate protection. Data Collection and storage Reflective care staff must ensure that any information collected and stored is
* “Use the minimum necessary re patient’s identifiable information”: Where the use of patient’s identifiable information is considered to be essential, only record relevant information that is required or requested. * “Access to patient identifiable information should be on a strict need to know basis”: Only relevant staff that need to access clients records should have access to the relevant information they require. Policies and procedures should be in place to protect clients privacy and if this violated action must be taken. * “Everyone with access to patient identifiable information should be aware of their responsibilities”: Staff must be aware of their responsibility and obligations to respect patient/client’s confidentiality. A confidentiality agreement should be signed by staff.
HIPAA does not require a practice to purchase a computer-based system as it applies only to electronic medical transactions. HIPAA requires that all patients be able access their own medical records, correct errors or omissions, and be informed how personal information is shared used. Other provisions involve notification of privacy procedures to the patient. HIPAA provisions that have led in many cases to extensive overhauling with regard to medical records and billing systems” (April 2013). The HIPPA law was passed in 1996 to protect the privacy of the client.
3. It can only be used for those registered purposes and only be disclosed to those people mentioned in the register entry. You cannot give it away or sell it unless you said you would to begin with. 4. The information held must be adequate, relevant and not excessive when compared with the purpose stated in the register.
It is important to ensure information is accessible to those who need to know it. It is important to have a secure system for recording and storing information to protect confidentiality and prevent identity theft, and maintain the individuals rights. 2.1 Q: Describe how to access guidance, information and advice about handling information. A: To access guidance, information and advice about handling information I can read my company's Policies and Procedures, through induction and other training, through the General Social Care Council's code of practice for social care workers. 2.2 Q: Explain what actions to take when there are concerns over the recording, storing and sharing of information.
1.1 what is the legislation relating to recording, storing and sharing information, provide details on a) data protection act and b) caldicott report a) cant share with anyone without their consent, has to be clear and factual b) only those who need access to patient information should have access to it and only access the information they need to see 1.2 why must a secure system be in place for residents documents because it is confidential so a secure system must be in place 2.1 how can you access information and advice for handling information- where does your care setting gain exta support for this information you could access information and advice for handling information off the interrnet or off your manager 2.2 if there are concerns about recording, storing and sharing information; what are the actions to take complain to the commissioner, who will investigate the matter and take whatever steps that are necessary to resolve it. in your care setting you would go to your manager 3.1 why is it important to complete records with the date, time, activity and that the records are clearly written and signed; also that they only have accurate information it is important because people may have to refer to it in the future incase the service user has became ill and you can go back and read the notes 3.2 what are the care homes policies and procedures in records to recording information, storing information and sharing information record it accurately, factual, clear and concise. store it in the correct and secure place. share the information on a need to know