Business Letter

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Your Contact Information Name Address City, State, Zip Code Phone Number Email Address Date Employer Contact Information (if you have it) Name Title Company Address City, State, Zip Code Salutation Dear Mr./Ms. Last Name, (leave out if you don't have a contact or using Dear Hiring Manager or one of the other examples below) Body of Cover Letter The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up. First Paragraph The first paragraph of your letter should include information on why you are writing. Mention the position you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one. Middle Paragraph(s) The next section of your cover letter should describe what you have to offer the employer. Mention specifically how your qualifications match the job you are applying for. Remember, you are interpreting your resume, not repeating it. Final Paragraph Conclude your cover letter by thanking the employer for considering you for the position. Include information on how you will follow-up. Complimentary Close Respectfully yours, Signature Handwritten Signature (for a mailed letter) Letter of Application Guidelines Length: A letter of application should be no more than one page long. Format: A letter of application should be single-spaced with a space between each paragraph. Use about 1" margins and align your text to the left, which is the standard alignment for most documents. Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points. How to Organize a Letter of Application Header: A letter of application should begin with both you and the employer's contact information (name, address, phone number, email)

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