Unit 4222-307 Legislation and codes of practice relating to handling information are the data protection act 1998 and also the freedom of information act 2000. In accordance with legislation data stored must be kept secure and only kept for as long as necessary. It has to be accurate and relevant and not excessive. It also cannot be moved to somewhere without adequate protection. 2.1- manual- at work all written documentation is stored alphabetically in locked offices.
2.2.2 Describe practices that ensure security when storing and accessing information. Practices that ensure security of information include : correct storage of records – records should be stored in locked cabinets where possible , ensuring no one can hear confidential information i.e. phone calls – this can be done by making sure doors are closed, make sure you return all records to the correct storage place and never remove them from the workplace, reporting any issues –
This should not be connected to the main location but its own entity. If something goes wrong you are secure because you have a back-up copy of the data. • Virus Protection software- Trying to avoid getting a virus and training employees to watch out for signs of virus can be very important, especially through email. Try to avoid opening an email that does not look familiar or looks strange. In Conclusion It is important for an organization to be aware of the risk of technology.
1.2 Explain why it is important to have secure systems for recording and storing information in a Social care setting. It is important because any breach of personal information without consent is breach of the law data act 1998. Also privacy is very important to people and they don’t want their personal information getting into the wrong hands and being used against them or being a victim of identity theft. 2.1 Describe how to access guidance, information and advice about handling information. I would access guidance, information and advice about handling information from speaking to my manger and attending any training and reading the policy and procedures.
In a law firm two people who normally have administrator access. A password is a form of protection against unauthorized use. You should probably not write down your passwords just in case someone gets a hold of it. There are also setting permissions that add to your security as well. Firewalls are good and help against websites that are illegitimate.
All information is to be kept up to date and accurate and stored securely in a locked cupboard or computer with passwords so only certified people can access it. Information is only to be used for a specific purposed concerning to the individual. This is to protect the individuals humans rights to privacy and confidentiality. Bi. Describe where to get information and advice about handling information.
At the time of recording the information all clarifications can be made for accuracy.The records should be signed, dated and legible for other users to access easily. 2.2 Describe practices that ensure security when storing and accessing information. The practices that ensure security when storing and accessing
Legal requirements and codes of practice can be used to inform handling information these are GSCC, ISO, local or internal codes of practice, 2. Records must be kept up to date, complete, accurate and legible. These can be maintained in a number of ways eg, writing must be clear and accurate, using a black pen, including time,date,and names, if any mistakes occur putting a line though it and initialling the error, recording any information straight away or when the time is practicable. Security, storing and accessing information must be done properly this can be done by returning records to the correct storage place, making sure on-one can hear any confidentail information, keeping records within the workplace, signing out records and appropriate disposal are some of the ways. Manual and electronic information storage systems are used so to ensure confidently these actions can be used, locking cupboards/ drawers, have passwords protected files and only allowing access to those who need it.
The policies and procedures are kept in a folder in the office so every member of staff can read them if they are unsure in any way. The policies and procedures are also in place to protect the company in case anything goes wrong. Examples of policies and procedures in the workplace are health and safety, risk assessment, person centred planning and the complaints procedure etc. Personal information is confidential and should be locked away in a cupboard, behind a locked door as required by the data protection act. If personal information is stored on a computer then it is important that the computer is secured with a password and the computer must also be kept behind a locked door.
Restrictions to IS include physical as well as network of LAN access. HR personnel will ensure that access to HR spaces is only by the personnel that requires the access. Security policies to protect sensitive information include the basic IT security practices such as unattended workstations locked, use of strong passwords, and many other