Unit 221 Use office equipment 1: Know about different types of office equipment and its uses 1.1 Identify different types of equipment and their uses There are many different types of office equipment. The main ones found in most offices are: Chair - To sit on Desk - To sit at and rest Computer Monitor - pens - work etc. Also for storage. Telephone - To contact people or so they can contact you Fax Machine - To send faxes Printer - To print documents Scanner - To scan Documents onto the Computer Photocopier - To make copies File Cabinet - To store files File trays - To keep useful information, forms Chargers - To charge radios Computer - To produce work Laminator 1.2 Describe the different features of different types of office equipment Roller chair - To make it easier to roll round, move round a desk. It also can be adjusted for my comfort.
312 Design and produce documents in a business environment 1.1 Describe different types of documents that may be designed and produced and the different styles that could be used There are many different types of documents that may be produced in a business environment. These include: fax documents, business cards, memo, agendas, minutes, spread sheets, analysis charts, data sheets, letters, slide shows and many more. They all have different purposes and uses; Business cards: These are used to give the customer information on how to contact the company. It can be small cards. Fax Document: A fax machine can send and receive documents that include text and images simply at the push of a button.
Most companies use templates now a day as it is a good way to have a standard document that everyone can get and they can use. Spreadsheets – Are used to store specific data but to also calculating, filtering, verifying, sorting, displaying, creating charts etc. Its use is more extended now to show large amount of data. We can use spreadsheet electronically or be printed to show. Slide show – A slide show is an on screen presentation of information or ideas presented on slides.
Unit 221 – Use office equipment Outcome 1: Know about different types of office equipment and its uses 1.1 – Telephones – Used for communicating with other businesses or customers. Photocopier – Used to copy and print anything that is needed to be printed, for example peoples CV's or peoples passports (identification). Computers – Used to research things on the internet and store documents safely. You also use it to create documents. Faxes – Used to fax documents over to other businesses or to people who need the documents you are faxing through.
What are the benefits to businesses (and others) of using information technology for doing work tasks? [1.2] • Administrative tasks can be completed quickly • Work can be easily amended and corrected very easily • Quality of work is improved with the access to spell checkers and made ready templates and layouts. • It makes a business more efficient, organised and productive. Section 2: Managing information This section will help you to evidence Learning Outcome 2: Understand how to manage electronic and paper-based information. 1.
It is usually however due to modern technology and access to public record that we usually cite specific pieces of data and information from the internet's various scholar based search engine and published encyclopaedia's. 2.2 Describe the communication principles for using electronic forms of written communication in a business environmnt. On a regular day-to-day basis when communicating with my colleagues, supervisors and patient's I would use emails, fax and the screen message system in place to communicate various messages , ensuring my style of communication was formal and as brief and to the point as possible. When selecting which form to communicate with I would asses the situation and conform my style and message to be wholly dependant on their urgency and the relevance
This has led to a plethora of more or less standardized file structures for all imaginable purposes, from the simplest to the most complex. Most computer files are used by computer programs which create, modify or delete the files for their own use on an as-needed basis. The programmers who create the programs decide what files are needed, how they are to be used and (often) their names. Explain how an operating system manages multiple processes… Memory management is the function of a computer operating system responsible for managing the computer's primary memory. The memory management function keeps track of the status of each memory location, either allocated or free.
A user has opened a word processor, typed the numbers 123456789, and stored the document as a file called report1. Which of the following determines, in part, what bits the computer stores in the file to represent the text typed into the report? c. Character set 7. A user has opened a calculator application, typed the numbers 123456789, and then done some math problem using this number. Which of the following determines, in part, what bits the computer stores in RAM to represent the number 123456789?
If I am having a conversation in person or by email, I will understand the meaning by using the words in my everyday life. How might this plan help you accomplish your reading goals? This plan will help me accomplish my goals by building my vocabulary, helping me to be more focused with my studies, and will have more knowledge about many different topics. Adding more words to my vocabulary is beneficial to me because I will be able to understand more of what my family, friends and co-workers are talking about. It will also help me with my studies, and also when I have to write a paper or presentation.
|Learning objective |Place in Assessment | |1.1 Identify different types of information technology that may be used for work tasks |Question 1 Page 1 | |1.2 Outline the benefits of using information technology for work tasks |Question 2 Page 1 | 1. In relation to your current business environment (or one that you are familiar with), identify at least two different types of information technology that may be used when completing work tasks. [1.1] From my point of view, the most used ones in my activity are Microsoft Word and email. Microsoft Word is giving the possibility to create and edit documents needed in day-by-day activity, like addresses, reports, business letters, contracts, so on. Email is the next one used often in communication between parties; even if you send or you receive emails, it gives the possibility to communicate