Rules of Etiquette in a Open Plan Office

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SEMESTER 2 ASSIGNMENT 1 876202 31 JULY 2014 LETITIA HILDEBRANDT 45852898 TABLE OF CONTENTS 1. Rules of etiquette at an open plan office Sources Consulted Declaration TO: ALL STAFF MEMBERS FROM: MANAGEMENT DATE: MARCH 2014 RULES OF ETIQUETTE IN A OPEN PLAN OFFICE 1. Respect the privacy of others Working in our current work environment requires discipline and respecting each other’s privacy. When having problems with a colleague or manager, use an office with a closed door with all parties necessary to handle this situation. 2. Reasonable voice level Be cautious of your voice level so that you do not come across as shouting or being rude to your colleagues. 3. Announce yourself Don’t assume that all staff has an open-door policy. Knock or politely ask if you are allowed to enter, rather than barging into someone’s office uninvited. 4. Private lives In our current working environment, you are in a hearing distance of each other. Speak in a soft voice if you urgently have to share private information with someone else. Everybody at the office does not need to know your business. Should you accidently hear some private information of someone else, pretend that you did not hear anything and keep it yourself. 5. Personal Boundaries When borrowing stationery from a colleague, always ask them first if it is alright with them. Ensure that you return it to them as soon as possible. Before moving anything in the office that does not belong to you, ask for permission first. 6. Plan meetings Always make sure that you plan and book meetings ahead of time, so that the space you want to use, will not be occupied by someone else. Choose a proper location for a meeting and do not do it in an open and public space. 7. Find an isolated spot for impromptu conversations When you find yourself in a

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