Effective Meeting Skills Outline

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Effective Meeting skills University of Phoenix Comm. / 110 Effective Meeting Skills Thesis: The purpose of this outline is to inform the audience how planning, setting up agendas, communication, and listening helps an individual to deliver effective meeting skills. I. Agenda a. Purpose of an agenda 1. Decision making 2. Informing 3. Analyzing b. Contents 1. What the meeting is about 2. If the meeting will benefit the company or employees c. Time-saver 1. Start and end on time II. Planning a. Make sure are participants are notified 1. Employees or boss b. Make sure space is available(Have a backup plan) c. Make sure all supplies and materials are setup 1. Audio equipment 2. Handouts 3. Films, slides, or presentation material III. Listening skills a. Four key steps to improve the way someone receives what he or she are hearing. 1. Think about where the communicator is going with the speech. 2. Consider whether the supporting information supports the speakers’ words. 3. Keep summarizing the points being made. 4. Listen between the lines and be aware of nonverbal communication. b. Three levels of listening. c. Recognize and manage different attitudes with your listening skills. 1. Abrupt Individual 2. Abusive Individual 3. Angry Individual 4. Closed- minded Individual IV. Communication a. Think clearly- an individual must know something in order to communicate b. Feel-deeply-when an individual feel strong about an idea or subject c. Consistently making sure everything in your meeting is going as planned. Conclusion: In conclusion, in order to have

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