Meaning of business letter :
Business letters are a formal means of communication. They have a set format followed by writers and recognized by readers. They include the date and address of both the sender and recipient. They provide a professional record of correspondence that can be kept indefinitely. Business letters are generally printed on company stationery and are hand-signed by the author. They are most often sent through a postal service, though they can be hand-delivered. While some consider letter writing a lost art, it remains an important medium of doing business all over the world.
There are many reasons for creating and sending business letters. People develop sales letters, business proposals and invitations to functions to send to associates. Other reasons for this type of correspondence include letters of introduction, requests for approval and funding, appreciation for services and appeals for credit. There are also business letters that provide a formal means of rejecting job applicants or proposals. Business letters are typically used when informal methods such as electronic mail or phone calls are too casual for the situation.
Parts of a Business Letter :
This resource is organized in the order in which you should write a business letter, starting with the sender's address if the letter is not written on letterhead.
The sender's address usually is included in letterhead. If you are not using letterhead, include the sender's address at the top of the letter one line above the date. Do not write the sender's name or title, as it is included in the letter's closing. Include only the street address, city, and zip code.
The date line is used to indicate the date the letter was written. However, if your letter is completed over a number of days, use the date it was finished in the date line. When writing to companies within the United States, use the American date format. (The...