By briefing him prior to the meeting gives him an advantage of understanding the meeting’s objectives and goals and help him not to miss important point. Minute would normally include date and time of the meeting, issues at hand, members present, any resolutions, and matters discussed and allocated task and time fixed for the next meeting. It is recommended to have minute ready at the earliest to make people remember matters discussed. To minimise error of recording should there have been any. D. Laws are designed to guide companies on how to behave and operate in a common environment in order to b fair and honest to each other.
M3.33 Effective Meetings for Managers The purpose of an agenda Provides a structure or outline to follow that can help to highlight topics for discussion, details presenter or discussion leader for each topic, provides a clear schedule and time frame for each meeting outcome that if followed could help the meeting fulfil all of its intended purposes. Gives people background and relevant information before the meeting, giving them sufficient time to prepare for discussions or decisions that need to be made during the meeting. Having an agenda will ensure that the meeting becomes more time efficient and productive by reducing time spent answering questions that cover background information and spending more time focusing on the issues in hand. An agenda, can give attendees a chance to submit an agenda request that may uncover relevant points that could add value to the meeting. The Agenda can provide focus and be used as a checklist to ensure that all points have been covered.
You should arrange for a formal meeting to be held without unreasonable delay after a grievance is received. Employees have a statutory right to be accompanied at the meeting by a trade union representative or colleague. All parties should make reasonable efforts to attend the meeting. Employees should be allowed to explain their grievance and how they think it should be resolved. Consideration should be given to adjourning the meeting for any further investigation that may be necessary.
If someone else is preparing the agenda, contact him or her to add your topics. A first-rate agenda includes not only discussion topics and their time allotments, but also the names of attendees; the location, date and time; and a list of any background material attendees need to bring with them. Circulate the agenda in advance. 3 -Make it clear that the meeting will start precisely on time. Establish a reputation as someone whose meetings begin (and end) as scheduled.
It may also be necessary to organise refreshments for the occasion. During an event support activities may include; greeting attendees and dealing with the registration, issuing badges and event packs. It may also be necessary to take notes or minutes for a final evaluation of the event. It is essential that the relevant documentation be distributed to the attendees, this can include; the agenda, presentation notes, reading material and activity information. Refreshments may also be served during the events.
Complete the table below by identifying two ways of providing support before, during and after a business event. Before | During | After | 1. Sending out invites to those who need to attend. | 1. Taking notes making sure all is documented ready for possible word documents to follow after event.
When organising a business event, describe the range of support activities that may be required. When organising a business event some of the support activities that may be required include organising a venue, getting the appropriate equipment, arranging for speakers to attend, sorting out food and drink, preparing documentation, publicising the event and booking rooms and accommodation. The venue that is going to be used for the event may be on the premises of the business or may be an external venue. In either case the space being used must be available at the required times and booked in advance. It is important to check that the venue has the facilities required for the event.
Managing Own Performance in a Business Environment Learning outcome 1: Understand how to plan work and be accountable to others 1.1 Outline guideline, procedures codes of practice relevant to personal work There are a number of guidelines and procedures in place to enable me to do my job not only to the best of my ability but in a professional manner. In my role there are procedures that need to be followed relating to various aspects of the job including correct procedures to answer the telephone, dealing with IT issues, as well as many other procedures. 1.2 Explain the purpose of planning work and being accountable to others for own work Planning is essential to manage your time in a constructive way to complete the actions to be carried out. Planning helps to be organized on a day to day, weekly and monthly basis. While planning you have to obtain as many details about the piece of work you are doing to enable you to produce your work as efficiently as possible.
While planning you have to obtain as many details about the piece of work you are doing to enable you to produce your work as efficiently as possible. You can write your plans down on a to-do list - Writing down everything has two purposes. Firstly, you are planning your job and the tools you need. Secondly, you are making a written account of your job for others to see. In this way, if you are asked what you have done at any time, you can show it to them and be accountable for your own work.
An agenda helps focus the staffs work ahead to achieve goal set, to add and contribute in the decision. How to prepare prior to a meeting Preparing an Agenda Inform attendees of a meeting When and Where Summarize agenda Allocating sufficient time Forward Agenda to all attendees Equipment and table layout The role and responsibilities of the chairperson, secretary and individuals THE CHAIRPERSON The role and responsibilities of the chairperson before the meeting, the chairperson plan the agenda with the manager, including topic mention by other member of management and staff, decide the order, timing of each topic as well as, whether each topic is for information, discussion or a decision. The chairperson should be fully aware of each topic, have relevant paperwork and information. The role and responsibilities of the chairperson during the meeting, ensures the management team functions correctly, that all attendees participate during the meeting, that relevant topics are discussed and the correct decision are made and carried out. The chairperson is responsible for making sure that the meeting has been planned, organised efficiently, that company meeting procedures are followed.