The Huntsville Project Essay

Course Project Part I: Huntsville Plant Project
PM 586
February 11, 2011
 
Course Project Part I: Huntsville Plant Project

Project Communication is a tool that project managers should readily embrace. It provides directions to the team, senior executives, highlights issues, tasks pending, risks and exceptions about the project. The communication process can be oral, written or a combination of the two. Project communication is extremely important to the success of a project and with a project of this magnitude there are certain communications that Janet may need to hold.
Types of Meetings to Hold
Janet should use Status Review Meetings to inform, to identify problems, and to identify action items.   Project status meetings should be held on a regularly scheduled basis so that problems and potential problems can be identified early and surprises that could jeopardize accomplishing the project objective can be prevented (Gido & Clements, 2008, ch 12, pg. 377). Another project communication Janet should use is the Technical Design Review Meeting. This communication is used to address projects that involve a design phase, such as an information system project or development and may require one or more technical design review meetings to ensure that the customer agrees with or approves of the design approach developed by the project contractor (Gido & Clements, 2008, ch 12, pg. 380). Lastly, Janet should use the Problem Solving Meeting, which is designed for when a problem or potential problem is identified by an individual project team member. Identifying and resolving problems as early as possible is critical to project success (Gido & Clements, 2008, ch 12, pg. 379).
 

Potential Communication Conflicts
As with any project, there is the potential for conflicts in communication especially when dealing with project team members external to your department. In the Huntsville Project, there is the possibility of internal conflict between Janet Clark, Joe...